loading
reading
writing
saving
searching
Contract Specialist (San Francisco)
education completed:
bachelors
QR Code Link to This Post
Summary
Experienced Contract Specialist who has a strong foundation of supporting Global Leaders, C-level Executives from Senior Directors, VPs to CEOs. A Contract Specialist who works with reps to understand their contract needs, develop their sales contracts and shepherd these through from generation to redline to approval to implementation. A detail oriented professional who is a problem solver who seeks innovative ways to improve processes and effectively communicates solutions; and who is proficient with Ironclad, Model-N and Salesforce, SAP, Concur, Microsoft Word, Excel, PowerPoint, Outlook, and SharePoint.
Professional Experience
Q2, Houston, TX December 2024 - May 2025
Contract Specialist, Contractor, Remote
• Review existing contracts to ensure compliance with company policies, industry regulations, and legal standards.
• Maintain and update contract databases, ensuring accurate and accessible records.
• Joined their migration team utilizing both SpringCM and Ironclad CM software.
• Organize contracts based on type, expiration date, and client/vendor relationship for better retrieval.
• Monitor contract expiration dates and notify relevant stakeholders about upcoming renewals or terminations.
Abbott Labs, Alameda, CA August 2021 - August 2024
Contract Specialist, Contractor
• Contract documentation review (master agreements, statements of work, renewals, vendor’s amendments) with deep understanding of documentation compliance, timelines and sign-off by primary key holders.
• Composed and prepared legal correspondence and reports, held meetings and managed agendas.
• Made sense of redline comparisons and two-way legal commentary.
• Generate sales contracts using templates, a clause library and fragments of verbiage pre-approved by legal.
• Document management of contracts for example: Ad Board, CDA, CTA, SOW, into a contract management system and a SRM.
• Manage contract life cycle utilizing Model-N software.
Kaiser Permanente, Moscone, San Francisco, CA February 2021 - May 2021
Vaccine Support Registrar, Contractor
• Performed clerical services such as registration, reception and data entry.
• Provided registration services in a healthcare setting.
• Maintained a professional and efficient process of moving patients along in a healthcare setting during a global pandemic where emotions often ran high.
• Greet and admit patients in a healthcare facility with sensitivity and respect.
• Obtain clinical data, medical records and patient responses with integrity, care and respect.
• Deep understanding of documentation compliance, timelines and sign-off by primary key holders.
Calithera, South San Francisco, CA February 2020 - January 2021
Administrative Assistant, Contractor
• Arranged complex and detailed domestic and international travel plans, composed and prepared correspondence and expense reports, managed complex schedules, itineraries, and agendas.
• Coordination and support of itinerary, agenda, slide deck, materials, communication for key leadership meetings and events.
• Contract documentation review (master agreements, statements of work, renewals, vendor’s amendments) with deep understanding of documentation compliance, timelines and sign-off by primary key holders.
• Document management of contracts for example: Clinical Consultant Agreements, Ad Board, CDA, CTA, SOW, into a contract management system and a SRM.
• Provided support for General Counsel and Drug Discovery and Research leaders.
Pharmacyclics, an Abbvie Co., Sunnyvale, CA December 2019 - January 2020
Administrative Assistant, Contractor
• Arranged complex and detailed domestic and international travel plans, composed and prepared correspondence and expense reports, managed complex schedules, itineraries, and agendas.
• Coordination and support of itinerary, agenda, slide deck, materials, communication for key leadership meetings and events.
• Created and supported communications for division-wide distribution.
• Handled sensitive information requiring a high degree of discretion and confidentiality.
• Maintained professional and courteous verbal and written communications with all internal and external audiences.
Walmart Labs, San Bruno, CA February 2019 - November 2019
Administrative Assistant, Contractor
• Arranged complex and detailed domestic and international travel plans, composed and prepared correspondence and expense reports, managed complex schedules, itineraries, and agendas.
• Coordination and support of itinerary, agenda, slide deck, materials, communication for key leadership meetings and events.
• Constant onboarding both onshore and offshore teams in Singapore and Silicon Valley.
• Purchased office supplies, computer equipment and negotiating service contracts using SAP software.
• Support customer facing programs and logistics as needed.
Genentech, South San Francisco, CA August 2018 - December 2018
Administrative Assistant, Contractor
• Arranged complex and detailed domestic and international travel plans, composed and prepared correspondence and expense reports, managed complex schedules, itineraries, agendas, slide deck, materials, communication for key leadership meetings and events.
• Contributes to an upbeat, organized feel of the administrative team.
• Handled sensitive information requiring a high degree of discretion and confidentiality.
• Purchased office supplies, computer equipment and negotiating service contracts using SAP software.
• Supported customer facing programs and logistics as needed.
• Supported key customer meetings, conferences, employee town halls and large special events.
Imperva, Redwood Shores, CA June 2014 - August 2018
Renewals Specialist
• Assisted with contract renewal, licensing & reports as documented in Salesforce.
• Composed quotes of contract renewals for outside sales in Salesforce.
• Experienced in up-selling, renewing and expanding software maintenance contracts, migrating customer support contracts and upgrading licenses.
• Supported Global Team and Senior Manager with reports in multiple platforms with Oracle and Salesforce.
AVID, Mountain View, CA September 2013 - May 2014
Project Coordinator, Contractor
• Composed monthly reports tracking international tax (VAT)
• Composed scripts for UAT.
• Monitored and directed Webmail for global webstore customer service.
• Utilized Salesforce records to conduct UAT.
• Utilized JIRA software to identify and track bugs.
• Utilized SAP to track product inventory.
Pacific Gas &Electric Company, San Ramon, CA December 2012 - March 2013
Administrative Assistant, Contractor
• Created CWAs and post GRs in SRM.
• Completed check requests.
• Entered timekeeping into CATS & SAP.
• Outlook calendaring to schedule interviews
• Operated and organized supply room utilizing SRM / SAP.
• Partnered with Project Managers and Accounts Payable to resolve invoice issues.
• Purchased office supplies, computer equipment and negotiating service contracts using SAP software.
• Provided administrative support with word processing, phone, email, data entry, copying and filing using Microsoft Office.
• Reserved conference rooms
• Worked closely with AP supplying invoices and ad hoc research.
Gilead Sciences, Foster City, CA July 2012 - November 2012
Project Coordinator, Contractor
• Assisted a large team responsible for a new system launch.
• Constant onboarding both onshore and offshore
• Heavy Outlook calendaring
• Organized invoices for Concur reporting.
• Partnered with Project Managers and assisted in the creation of industry video.
• Reserved conference rooms
Pacific Gas & Electric Company, San Francisco, CA May 2012 - July 2012
Administrative Assistant, Contractor
• Created CWAs and post GRs in SRM.
• Completed check requests.
• Coordinated events both in-house and offsite.
• Entered timekeeping for 34-Employees into CATS & SAP
• Partnered with Project Managers and Accounts Payable to resolve invoice issues.
• Reserved conference rooms
• Outlook calendaring to schedule interviews
• Operated and organized supply room for large team utilizing SRM / SAP.
• Provided administrative support with word processing, phone, email, data entry, copying and filing using Microsoft Office and PPMc software
• Purchased office supplies and software using SRM for large team.
• Supplied audio/video equipment for meetings.
• Worked closely with AP supplying invoices and ad hoc research.
• Worked closely with 2-Managers as their Delegate in SAP.
Wells Fargo Bank, San Francisco, CA October 2011 - April 2012
Project Coordinator, Contractor
• Arranged catering and took meeting minutes.
• Coordinated and helped produce large offsite events.
• Ordered office supplies and maintain equipment storeroom.
• Proofread and routed documents for approval using Aprimo software.
• Provided administrative support with word processing, phone, email, data entry, copying and filing using Microsoft Office software
Pacific Gas & Electric Company, San Francisco, CA June 2008 - August 2011
Administrative Assistant, Contractor
• Arranged catering.
• Coordinated events both in-house and offsite.
• Entered timekeeping for 74-Employees into CATS & SAP
• Outlook calendaring to schedule interviews
• Operated and organized supply room for large team utilizing SRM / SAP.
• Partnered with Project Managers and Accounts Payable to resolve invoice issues.
• Provided administrative support with word processing, phone, email, data entry, copying and filing using Microsoft.
• Purchased office supplies and software using SRM for large team.
• Office and PPMc software and SharePoint
• Reserved conference rooms
• Supplied audio/video equipment for meetings.
• Worked closely with AP supplying invoices and ad hoc research.
• Worked closely with 9-Managers as their Delegate in SAP.
Wells Fargo Bank, San Francisco, CA Jun 2007 - Jun 2008
Administrative Assistant, Contractor
• Heavy Outlook calendaring to schedule interviews
• Reserved and maintained conference rooms.
• Acted as liaison for 25 employment agencies to fill open positions.
• Culled candidates from online job boards for several open positions.
• Worked closely with AP supplying invoices and ad hoc research.
• Operated and organized mailroom
• Constant onboarding both onshore and offshore candidates
• Supplied audio/video equipment for meetings.
• Provided administrative support with word processing, phone, email, data entry, copying and filing using Microsoft Office and Oracle software
• Coordinated events both in-house and offsite.
• Purchased office supplies and maintain equipment storeroom.
• Purchased break room supplies and maintained a green kitchen.
Genentech, South San Francisco, CA April 2007 - April 2007
Administrative Assistant, Contractor
• Arranged catering.
• Reserved and maintained conference rooms.
• Purchased office supplies and maintained equipment storeroom.
• Maintained detailed event calendars and created ad hoc summary reports using Excel software.
• Operated and organized mailroom.
• Organized and implemented filing system.
• SAP procurement for ordering and returning supplies.
• Transcribed meeting minutes
Pacific Gas &Electric Company, San Francisco, CA December 2006 - March 2007
Administrative Assistant, Contractor
• Arranged catering.
• Coordinated logistics for large, multi-session, state-wide training events for up to one hundred attendees.
• Maintained equipment storeroom inventory and managed lending program.
• Purchased office supplies, computer equipment and negotiated service contracts using SAP software.
• Maintained detailed event calendars and created weekly and ad hoc summary reports using Excel software.
• Presented demonstrations on proper set up, use and break down of audio/visual equipment.
• Provided all aspects of administrative support for the logistics manager.
• Reserved conference rooms throughout California for trainings and showcases.
• Tracked and met audio/visual technical requirements for events.
Team Persona, San Francisco, CA September 2006 - December 2006
Staffing Assistant, Contractor
• Culled candidates from online job boards for a successful staffing agency.
• Composed employment advertisements for print media and online publication.
• Distributed and shipped materials to new hires.
• Maintained extensive candidate database and generated daily and ad hoc reports using Excel software.
• Made site visits in Oakland and San Jose to investigate and check on placements and personnel and write reports and recommendations.
• Pre-screened candidates by phone to determine eligibility.
• Recruited large volume of candidates for both short- and long-range projects in several counties.
• Scheduled interviews for five recruiters in San Francisco and San José using Bullhorn software.
VaxGen, South San Francisco, CA March 2006 - September 2006
Administrative Assistant, Contractor
• Completed all assignments successfully under deadlines.
• Edited, proofread, and finalized GMP documentation.
• Maintained calendars, set up meetings, book flights, rental cars and hotels.
• Maintained monitoring equipment and organize file- and cold-room areas.
• Prepared expense reports, purchase requisitions, organizational charts and Excel reports. Took meeting notes.
• Provided administrative support for two directors and one contract manufacturer with word processing, phone, email, data entry, copying and filing using Microsoft Office and Oracle software.
Education
BA Management Cum Laude December 2015
Golden Gate University, San Francisco, CA
Volunteer Experience:
AIDS Foundation, San Francisco, CA March 2013 - September 2013
Volunteer
- OK for recruiters to contact this poster.