I have been very fortunate to have worked for some great Organizations with some great people and am looking forward to my next work fit. I am looking to relocate back to the SF 94112 area to be closer to my Grandchildren!
ACCOMPLISHMENTS: Help Front Offices Run Efficiently and Effectively
SUMMARY OF QUALIFICATIONS:
Over 20 plus years’ experience working Front Office/First Point of Contact
Receptionist/Administrative Assistant/Office Manager/Customer Service/Secretary
Answer multiple phone lines
Excellent Customer Service skills
Microsoft: Word, Outlook, Excel, PowerPoint
QuickBooks: AP/AR
Very Reliable and Dependable
Detailed oriented, organized, independent and self-motivated
WORK HISTORY:
Applied Construction Technology, Santa Clara, CA November 2023-Present Front Office/Administration Assistance responsibilities’ include: Open Office, answer phone, greet clients/visitors, run errands, order/maintain office supplies Project Support; issue job numbers, purchase orders, master subcontracts agreements, acquire job per project insurance, assist PM’s with other special projects as necessary Accounting Support; print and file approved payment applications, process vendor invoices, verify employee expense reports, manage waivers and W-9’s, process checks, mail and file copies, receive and distribute mail as well as post outgoing mail.
St. Raymond School, Menlo Park, CA October 2023-June 2023 Receptionist/Secretary (seasonal)
Tasks included but not limited to: Support Office Admin. and Principle, Open and Close Office, First point of contact for calls and visitors, take and monitor Attendance, Assist with students minor health complaints and injuries, Open and distribute mail, Enter Extended Care hours, Receive and process Check Requests. As needed; Order Supply Requests, fill Scrip Orders, Update outside Bulletin Board monthly, assist with large Copy machine maintenance, Support Faculty when requested, Reconcile Credit Card Statement with receipts and invoices.
BACS Consulting, Santa Clara, CA July 2022-October 2022 Office Assistant (temp.)
Duties include but not limited to:
Support all Departments; HR, Accounting, IT Customer Service, Sales and Purchasing
Create invoices and received payments
Answer phones; assist callers and transfer to appropriate department
Receive and process Deliveries
Assist Accounting Dept. with Accounts Receivable and Collections
Assist with setting up onsite IT appointments in ConnectBooster
Assist all co-workers as needed
Fox Marble/Evolv Surfaces, Berkeley, CA August 2019-July 2022 Administrative Assistance/Accounting Support/Customer Relations Manager
Support Sales Team, Sales Manager, VP, Controller and Owner
Create sales orders, invoice and received payments
Answer phones; assist callers with inventory, sale orders updates,
product info or transfer to appropriate department
Assist Accounting Dept. with Accounts Receivable and Collections
Receive payments; post in Quickbooks, process credit cards
or Deposit checks with office bank scanner
Assist all co-workers as needed
AlmaVia Assisted Living, San Francisco, CA January 2019-May 2019 Administrative Assistance/Receptionist (temp.)
Report to Director of Business, Support all Departments
Open Office, Deliver Newspapers,
Answer multi phone line and assist callers as well as
Residents, guests, vendors and employees as needed
Check med bin, Scan and email incident reports
Update Safety Day boards, Keep logs updated
Rigel Pharmaceuticals, South San Francisco, CA March 2018-June2018 Administrative Assistant/Receptionist (temp.)
Open/Close Front Office, Answer Phones and Assist Guests
Send out morning emails, Sort and Deliver Mail
Assist with Lunch Deliveries, Order and set up weekly for Happy Hour
Support HR Department and Do Projects as needed
Abbott Laboratories, Sunnyvale, CA 8/2014-9/2017 Receptionist/Administrative Assistant
After start-up OptiMedica was Acquired, same Office Location with a few additional job duties: Answer phones and greet guests, assist vendors
Support Facilities Department for building needs; cleaning, shredding, Hazmat materials education, air-conditioning and heating inspections, badging for security, plus deliveries
OptiMedica, Santa Clara, CA 9/2011-8/2014 Receptionist/Administrative Assistant
As a Startup, many hats were worn:
Answer phones and greet guests, field e-mails for Careers & Info.
Support Executive Assistant to the President as well as Marketing, Accounting, Purchasing,
especially VP of R&D, Sales and HR
Document PO’s and DHR Binders; process FedEx requests, Schedule Calendar,
Update/maintain Birthday and Phone lists, create New Hire folders,
Book travel and hotels, process expense reports for VP of R&D
Process incoming and outgoing mail, order Lunches when needed,
Set up/clean-up for Monday catered lunches and Company Events
As well as other as needed projects or duties requested by all Departments
Have also previously worked PT for the City of Santa Clara Parks and Recreation Dept., Davila & Polverino Attorneys at Law, San Jose Sharks/Arena, and St. Justin’s School while caring for my two daughters as my number one priority and favorite Position in Life!
I appreciate your time and consideration.
Sincerely,
Keri Lucero
Principals only. Recruiters, please don't contact this poster.