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Office Manager for Small Architecture Firm (tenderloin)

921 Larkin Street near Geary

(google map)

compensation: This is a part-time hourly role expected to evolve as quickly as needed to salaried and full time with benefits, likely within one year.
employment type: part-time

Overseeing all studio operations, the Office Manager is the strategic go-getter who keeps the day-to-day activities of the business running efficiently, smoothly, and professionally — an expert administrative manager, organizer, communicator, and behind-the-scenes systems thinker.

Studio BBA is looking for an individual who will help represent the studio as a positive force in the design and architecture communities; create, improve, and standardize business and communications systems; and optimize the daily/weekly/quarterly schedule to support the studio’s continuing innovation and evolution. This person is confident, warm, and enjoys working with others.

About Studio BBA
Studio BBA is a dynamic atelier of designers who advocate for architecture that inspires human connection—creating spaces and places from the alchemy of inspiration, site, materials, vision and form. We proudly elevate the design profession through our commitment to high-concept, holistic design thinking. Our studio culture is intentionally cultivated to provide a safe, transparent, growth-oriented environment where staff can perform at their best while meeting the needs of exciting, demanding projects.

To support this, we are taking special care to create a working team of committed, enthusiastic, broad based thinkers who are dedicated to growing the studio with intention and love. A career here is an opportunity to learn, to grow, and to contribute your unique skills to a dynamic studio that is defining what it means to be a thriving diverse design studio in today’s world. As the Office Manager, you do not need to know our current systems before you start, nor do you need to know how to design, but you need to be a person who thrives in a constantly-evolving environment, who visualizes and executes smart ways to improve the workings of the studio, and is excited to represent the studio to the public in a way that enables clients to feel connected to our work and to our staff.

People who lack confidence, lack a strong work ethic, don’t take initiative, or who are not natural relationship builders need not apply. You are meant for this role if you are strategic, organized, and outgoing — with a strong interest in and appreciation for architecture and design. Ultimately, we are looking for someone with the skills and whole-hearted enthusiasm to grow the studio. If this is you, we are excited to meet you!

Responsibilities
Manage all administrative aspects of the studio
Manage studio calendar
Create proposals and estimates, responds to RFPs/RFQs, and manages project negotiations
Represent the studio in person, and in outgoing communications via email, online, phone, etc. so that clients feel connected to our work and the studio staff
Assist with vetting new projects and clients
Assist with project management
Plan travel
Communicate with off-site studio team (e.g. PR consultant, press, bookkeeper, accountants, other collaborators)
Establish, improve, and maintain internal systems
Support the bookkeeper on invoicing
Maintain website
Organize digital images
Order supplies
Handle facilities: kitchen, rubbish, recycling, and keep studio tidy
Run local errands for the studio

Qualifications Required
Microsoft Suite proficient (word, excel, outlook)
Quickbooks fluency is a plus
Excellent written and verbal skills
Organized systems thinker
Excellent communicator: warm, professional
Attentive to detail
Flexible, ready for change
Takes initiative
Natural relationship builder
Office management or similar experience

Qualifications Desired
Experience in architecture, or interior design worlds
Adobe Suite knowledge (InDesign a must, others a plus)
Wordpress experience

Classification & Compensation
This is a part-time hourly role expected to evolve as quickly as needed to salaried and full time with benefits, likely within one year.

Supervision
This position is supervised by the Design Director.

Physical Demands
The physical demands described are representative of those that must be met by an employee to successfully perform the essential functions of this job, with or without reasonable accommodation.
Typing, writing, reading
Operating touch screens
Seeing, hearing and speaking, both nearby and at a distance
Communicating with others —on phone, online, in person— to exchange information in verbal and written form
Sitting and standing
Moving about to accomplish tasks
Light work that includes moving objects up to 30 pounds, and moving these objects up and down stairs.
Ascending or descending ladders, stairs, and the like

How to apply
Email your resume and a cover letter to respond to this posting. Use “Office Manager position” as the subject line of your email. Please, no unsolicited calls, DMs, or emails; applications submitted without a resume or personalized cover letter will not be reviewed. Due to high volume, only those applicants selected for an interview will be contacted. Thank you very much for your interest.

Equal Opportunity Workplace
Studio BBA is committed to Equal Employment Opportunity. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.
  • Principals only. Recruiters, please don't contact this job poster.
  • do NOT contact us with unsolicited services or offers

post id: 7234319864

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