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Lunch Program Admin Assistant (Part-Time) (laurel hts / presidio)
compensation:
$28-$32/ hour, depending on experience
employment type:
part-time
job title:
Lunch Program Administrative Assistant
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Since 2004, ACRE – Real School Lunch has been preparing fresh, scratch-cooked meals for students throughout the San Francisco Bay Area. Each day, we serve more than 2,500 meals made with high-quality ingredients and a commitment to sustainability, community, and exceptional hospitality.
We believe that great food has the power to bring people together, support learning, and create a positive school culture. Our success is measured by the many happy faces we see in the lunchroom every day.
Position Overview
ACRE is seeking a highly organized, detail-oriented Lunch Program Administrative Assistant to support the daily operations of our growing school lunch program.
This role is ideal for someone who enjoys creating order, improving systems, and coordinating multiple moving pieces. We are looking for a proactive professional who is excited to bring creativity, initiative, and problem-solving skills to our office team.
You won't simply maintain existing processes—you'll help us make them better.
This position requires exceptional attention to detail and the ability to independently manage multiple deadlines and priorities.
This role relies heavily on Microsoft Excel for menu management, ordering, inventory tracking, cost analysis, and operational reporting. Candidates should be comfortable working with spreadsheets daily and using Excel as an organizational and problem-solving tool.
Position Details
Title: Lunch Program Administrative Assistant
Reports To: Director of Operations
Status: Part-Time (25–30 hours per week)
Location: ACRE Office (Presidio, San Francisco)
Schedule: Approximately three days per week on-site
Primary Responsibilities
School Menus & Kitchen Packets
Generate weekly and monthly menus for multiple school locations
Prepare and distribute kitchen packets and supporting materials
Create and print signage for daily lunch service
Distribute electronic menus to school administrators and maintain distribution list
Order Desk Support (Cross-Training)
Receive and process weekly food orders from chef meetings
Place meat, bread, pastry, and specialty product orders as needed
Track vendor confirmations and communicate order summaries to chefs
Serve as liaison between chefs and vendors regarding deliveries, shortages, returns, special requests, and ordering deadlines
Maintain vendor contacts and records
Notify vendors of school closures, holidays, and schedule changes
Research product ingredients and allergen information as needed
Manage office supply orders and emergency purchasing needs
Track and submit expenses to bookkeeping
Bag Lunch/Field Trip Program Support (Cross-Training)
Co-manage bag lunch order communications and inbox
Coordinate requests between schools and chefs
Verify order accuracy and follow up on missing information
Distribute bag lunch schedules and forms
Send reminders regarding upcoming services
Calendar Management
Maintain internal calendars based on school schedules
Track in-service dates, holidays, closures, and special events
Verify headcounts and service needs with schools and chefs
Coordinate special menu items and holiday-related materials with appropriate lead time
Administrative Support
Assist with special projects and operational initiatives
Conduct basic cost analysis and research projects
Set-up vendor and customer accounts as needed
Schedule meetings and maintain calendars
Update and maintain annual chef resource books
Support ongoing communication with chefs, managers, and leadership team
Attend weekly administrative and operations meetings as required
Qualifications
Required
Minimum one year of professional administrative experience
High school diploma or equivalent
Exceptional organizational and time-management skills
Strong attention to detail and accuracy
Excellent written and verbal communication skills
Resourceful and solutions-oriented mindset
Ability to prioritize multiple projects and meet deadlines
Comfortable working independently and collaborating with a team
Professional demeanor and strong customer service skills
Strong Microsoft Excel skills required, including the ability to create, maintain, and manipulate spreadsheets, use formulas, sort and analyze data, and troubleshoot spreadsheet issues independently
Proficient in Microsoft Office
Preferred
Experience coordinating calendars, schedules, or logistics
Experience working with food service, hospitality, education, or operations teams
Familiarity with Google Workspace and Apple/iCal systems
Additional Requirements
Because we work in school environments, all employees must successfully complete required background checks, fingerprinting, and any school-specific onboarding requirements.
Compensation & Benefits
$28–$32 per hour, depending on experience
Part-time position (25–30 hours per week)
Three days per week in our San Francisco office
401(k) retirement plan with company matching contributions available to all employees
Opportunity to work with a mission-driven, collaborative team dedicated to improving school food
How to Apply
If this opportunity sounds like a good fit, please send your resume and salary requirements to:
Leah Naylor - leah@acregourmet.com
Applications submitted without a resume will not be considered.
Principals only. Recruiters, please do not contact this posting.
- Principals only. Recruiters, please don't contact this job poster.