We are seeking an experienced, detail-oriented and proactive Real Estate Administrative Assistant to support our growing brokerage team. This role will be central in coordinating marketing, transaction, and administrative activities to ensure smooth operations and exceptional client service. The ideal candidate thrives in a fast-paced environment, has strong organizational skills, and enjoys collaborating with and supporting multiple team members.
Marketing & Design Support
- Coordinate with the graphic design team to create marketing deliverables, flyers, and related materials.
- Manipulate aerials, maps, and floor plans; annotate and animate graphics for client deliverables.
- Assist with electronic and direct marketing campaigns, including customized property information, comparable market analysis, and targeted mailing lists.
- Update materials and listings to ensure the most current information is available on Costar.
- Create Constant Contact campaigns and Yamms.
Transaction & Client Support
- Assist in drafting and reviewing lease and sale documents, Letters of Intent (LOIs), and related documents.
- Draft and finalize listing agreements and forms.
- Perform basic property research and data gathering (e.g., site selections, market surveys) and compile into tour sheets and client reports.
- Send out contracts via DocuSign.
- Participate in client meetings and assist with coordination of complex tours and events.
Administrative & Office Management
- Coordinate travel and team events for the team.
- Manage calendars, schedule meetings, and arrange conference/video calls.
- Respond to inquiries via phone and email with professionalism and accuracy.
- Support office operations, including stocking supplies, ordering equipment, and coordinating facility needs.
- Act as a point of contact for office questions/issues and escalate when needed.
- Light IT support.