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favorite this post Executive Assistant to CEO (Virtual/Remote) hide this posting unhide

compensation: $30/hour
employment type: part-time
telecommuting okay

I'm an entrepreneur looking for someone whip-smart and detail-oriented to be my executive assistant.


- PLEASE NOTE: This is not an entry-level assistant position. You MUST have at least 2+ years of experience as a virtual Executive Assistant for an executive or entrepreneur.
- You'll handle my business and personal details, including scheduling, talking to customers, arranging travel, shopping, and booking personal appointments.
- This is a part-time role, starting between 20-40 hours per month. Depending on how we work together, this may increase to several more hours per month.
- This is 100% remote, so you can work anywhere in the United States during standard business hours in California. We'll communicate via email, chat, and phone.

Tasks and Responsibilities:

- Update my daily calendar, arrange meetings and calls, and book appointments -- while making sure all details are handled in a clear and organized manner
- Assist with monitoring, prioritizing, and responding to incoming requests on all channels -- including email, customer support, and social media
- Research products, competitors, and customers -- including conducting user interviews, developing detailed case studies, and organizing insights and findings
- Book travel arrangements, including lodging, transportation, and activities, both in the United States and internationally
- Act as a point person for special projects, including researching and hiring contractors, project management, and writing updates and retrospectives
- Post to social media, upload blog posts and videos, create PDFs, and transcribe video and audio content
- Handle personal details such as shopping, sending gifts and cards, researching providers, making appointments, and household maintenance

Knowledge and Skills:

- Ability to prioritize, multi-task and manage requests from multiple apps and communication channels
- Experience using Google Apps or Dropbox Paper extensively for collaboration
- Experience with Asana and Dropbox for project management
- Experience posting and engaging on Instagram (including Stories) and Twitter
- Ability to quickly learn new software applications
- Ability to set up new systems and processes to streamline business and personal functions

Education and Experience:

- At least 2+ years experience as a REMOTE assistant for an executive or business owner
- Must be reachable during the hours of 7am-5pm PST and respond to messages within 2 hours
- Honest and trustworthy, with strong personal values and integrity
- Experience with calendar, email, and social media management
- Extremely organized, killer ability to prioritize, and highly detail-oriented
- Proactively analyzes and thinks ahead to head off inconvenient or crisis situations
- Crystal-clear communicator over email, chat, and phone -- both internally and with customers
- Exceptional writing skills, ability to communicate and document progress on multiple projects
- Self-starter, self-motivated and able to work independently with minimal oversight
- Enjoys working and collaborating remotely, with limited face time

If interested, please apply here:
  • Principals only. Recruiters, please don't contact this job poster.
  • do NOT contact us with unsolicited services or offers
  • OK to highlight this job opening for persons with disabilities

post id: 6765740015


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