loading
reading
writing
saving
searching
FINANCE & HR ADMINISTRATOR- (Hybrid) (richmond / seacliff)
Golden Gate Senior Services
compensation:
$89,000 - $110,000 depending on experience
employment type:
full-time
experience level:
senior level
job title:
Finance & HR Administrator
QR Code Link to This Post
At Golden Gate Senior Services (GGSS), our mission is to maintain and improve the well-being of older adults and adults with disabilities by fostering vibrant, inclusive communities throughout San Francisco. We offer accessible, culturally responsive programs that support aging in place, promote meaningful connections, and encourage mutual support. Rooted in the values of engagement, equity, and inclusion, we create welcoming spaces where every individual is valued, respected, and encouraged to thrive, contribute to and benefit from their community. The Castro (CSC) and Richmond (RSC) Senior Centers provide congregate meals, recreational and educational activities, computer access and classes, fieldtrips and a variety of workshops to support aging in place. With support from San Francisco Department of Disability and Aging (DAS) both our centers provide much needed service to hundreds of seniors and adults with disabilities living in San Francisco.
Position Summary
Under the Executive Director’s direction, the Finance & HR Administrator manages the agency’s financial and human resources operations. Key responsibilities include fund accounting, grant and contract oversight (with a focus on DAS City & County funding), financial reporting, compliance, and board support. The role also handles HR functions such as benefits administration and staff onboarding.
Key Responsibilities
- Financial Management & Accounting
- Lead the preparation and revision of the annual agency budget and individual DAS budgets.
- Monitor financial performance and identify budget variances; recommend corrective actions to the Executive Director.
- Collaborate with Executive Director and Program Directors on grant proposal budgets and overall financial planning.
- Manage all accounting functions, including:
*General ledger maintenance
*Fund accounting
*Financial statement preparation
*Account reconciliations
*Billing, accounts payable/receivable, and Payroll
- Oversee agency cash flow and liquidity to optimize use of funds.
- Prepare monthly and periodic financial reports for the Board of Directors and Finance Committee.
- Ensure compliance with agency contracts, government regulations, and audit requirements.
- Serve as primary liaison to independent auditors and manage audit preparation.
- Manage DAS fiscal monitoring
- Annual review and update of Fiscal Policies
- Coordinate annual insurance renewals w/insurance broker ( Com'l Pkg, D&O and Worker's Comp).
- Submit all annual nonprofit required filing to the State and City & County entities by due dates.
Human Resources Administration
- Manage staff benefits plan, including retirement, health package, and vacation/sick leave benefits.
- Timesheet coordination to ensure compliance with City & County Funding requirements.
- Administer employee benefit programs in coordination with insurance brokers, including annual renewals and negotiations.
- Administration of onboarding and orientation of new hires.
- Maintain employee HR files and Contractor documentation.
- Maintain required DOL/EDD documentation and ensure postings meet current regulations
Board Support
- Coordinate and schedule all regularly occurring Board of Directors and Finance Committee meetings in collaboration with the Executive Director.
- Prepare comprehensive Board Packets for each meeting, including:
- Draft and finalize prior meeting minutes
- Develop and distribute meeting agendas
- Compile and present financial reports and relevant documentation
- Ensure timely distribution of materials to board members ahead of meetings.
- Facilitate hybrid board meetings from the main office, including:
- Ensuring in-person and remote participants can fully engage
- Providing logistical support during meetings (e.g., materials, video, sound, sign-in)
- Maintain organized records of board communications, meeting attendance, and approved documents.
- Support follow-up communications and action items resulting from board meetings.
Qualifications
*Minimum 3 years of accounting experience; nonprofit experience strongly preferred.
*Bachelor's degree in accounting, Finance, or related field, or equivalent combination of education and experience.
*Advanced proficiency in Excel and spreadsheet analysis.
*Experience with QuickBooks Online and fund accounting systems.
*Familiarity with nonprofit financial management, FASB rules, and GAAP procedures.
*Knowledge of governmental accounting policies and cost allocation procedures (OMB guidelines).
*Experience working in Microsoft 365 environment (SharePoint, OneDrive, Teams).
*Strong analytical, organizational, and problem-solving skills.
*Excellent verbal and written communication skills.
*Ability to work independently and collaboratively.
GGSS thrives on embracing a diverse community of co-workers, volunteers and participants. We believe that our team should reflect the community we serve, and we are dedicated to being an equal opportunity and affirmative action employer. Our hiring decisions are based on the qualifications, achievements and enthusiasm of candidates who support our mission and culture.
- Principals only. Recruiters, please don't contact this job poster.