Position Overview
We are seeking a highly organized and detail-oriented Administrative Assistant to support a fast-paced property management office. This role is ideal for someone who enjoys customer service, thrives in a structured environment, and can manage multiple priorities with professionalism and efficiency.
Key Responsibilities
Provide general administrative support to management and staff
Answer and direct phone calls; respond to emails in a professional and timely manner
Assist with preparing and distributing correspondence, notices, and reports
Maintain organized digital and physical filing systems
Process invoices and assist with basic accounting tasks
Update databases and maintain accurate records
Coordinate meetings, prepare meeting materials, and record minutes as needed
Assist owners and vendors with inquiries and service requests
Support project coordination and follow up on action items
Maintain confidentiality of sensitive information
Qualifications
2+ years of administrative or office support experience
Strong written and verbal communication skills
Proficient in Microsoft Office (Outlook, Word, Excel)
Excellent organizational and time-management skills
Ability to prioritize tasks and work independently
Comfortable handling customer inquiries with professionalism and tact
Experience with accounting software or property management systems is a plus
Preferred Traits
Detail-oriented and proactive
Calm under pressure and solution-focused
Strong follow-through skills
Team-oriented with a positive attitude
Work Environment
Office-based position
Collaborative team setting
Hours
Monday – Thursday: 8:30 AM – 5:00 PM
Friday: 8:30 AM – 4:00 PM
Compensation
Compensation commensurate with experience, ranging from $20–$25 per hour.
Please answer the following when submitting your application:
1. Briefly describe your administrative experience and the types of office environments you have worked in.
3. Describe how you prioritize multiple tasks and handle challenging or high-volume communication situations.
If you are dependable, organized, and enjoy supporting a dynamic office environment, we encourage you to apply.
Principals only. Recruiters, please don't contact this job poster.