Seeking an Office Administrative Assistant that is reliable and capable of handling the daily operations of an accounting firm. All work will be done onsite at the office. Candidates must be available to work at least 16 hours a week during typical business hours.
We are a sole proprietorship providing accounting, tax, and business/technology consulting services to corporate, small business, and individual clients. We focus on continuous improvements, providing exceptional customer service, and delivering timely, high-quality work to our clients. Expect higher volume of work during tax seasons (Feb – Apr, Sep – Oct).
Responsibilities:
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• Organize incoming and outgoing data in digital or physical formats.
• Interface with vendors and manage invoice payments.
• Input data into various applications.
• Download, file, and scan paperwork.
• Respond to client’s emails and phone calls. Check voice messages.
• Manage office supplies and run office errands (e.g., going to the post office or banks).
• On rare occasions: Manage appointments. Greet and assist visitors.
Skills/Requirements:
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• Professional and fast learner. Able to adapt, retain knowledge, and follow instructions.
• Comfortable with accessing and handling paperless records in computers.
• Comfortable with cloud applications, MS Excel, MS Word, and Adobe Acrobat.
• Prefer 2+ years of work experience. Experience at a tax, law, or investment firm a plus.
• Organized, meticulous, consistent, and dependable.
• Good work ethics. Positive personality. Willing to learn and improve.
• Respect and protect client privacy.
• Excellent client-facing, phone, and communication skills.
• Able to prioritize, multi-task, and handle the busy tax season.
• Must have legal status to work in the United States.
• Agree to background and credit checks prior to employment. References upon request.
Please reply with subject "[Your Last Name] – Apply for Office Admin position." Attach your resume and a cover letter, both in PDF format. In the cover letter, please state your hourly pay expectation and work availability for each weekday.
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