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Front Desk Reception/Admin Asst. (san jose north)
All About Roofing
compensation:
~$38,000.00 to ~58,000.00 Annually Based on Experience.
employment type:
full-time
experience level:
entry level
job title:
Front Desk Reception / Admin Asst.
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Position Overview:
We are seeking a motivated and professional Front Desk Receptionist / Administrative Assistant to join our team in San Jose, Ca. This role offers tiered pay based on experience and responsibilities. Candidates may start in an entry-level receptionist position with room to grow into a combined receptionist and administrative assistant role, or join at a higher tier right away if they already have relevant experience.
Tier 1: Front Desk Receptionist (Entry Level)
Pay Range: $18.00 – $22.00 per hour (~$38,000 – $45,000 annually)
Responsibilities:
- Greet clients, visitors, and vendors in a professional and welcoming manner.
- Answer and direct incoming phone calls.
- Schedule appointments and maintain office calendars.
- Manage incoming/outgoing mail and deliveries.
- Perform light clerical tasks (filing, scanning, copying).
- Maintain a clean and organized reception area.
This role is ideal for candidates starting their career in an office environment who are reliable, organized, and eager to grow within the company.
Tier 2: Front Desk Receptionist + Administrative Assistant (1–3+ Years Experience)
Pay Range: $22.00 – $28.00 per hour (~$46,000 – $58,000 annually)
Responsibilities (in addition to Tier 1 duties):
- Prepare and send estimates, invoices, and maintain client records in CRM systems.
- Perform data entry and generate reports (Excel, QuickBooks, or similar).
- Assist with HR-related tasks, such as onboarding paperwork.
- Coordinate with vendors, request permits, and manage office supply needs.
- Manage calendars, emails, and internal communications to support smooth operations.
- Provide direct support to the owner/manager in administrative or project tasks.
This tier is designed for candidates with prior administrative or office management experience who are ready to take on more responsibility in both client-facing and operational support roles.
What We’re Looking For:
- Strong communication and customer service skills.
- Ability to multitask and stay organized in a fast-paced environment.
- Proficiency with Google Suite and/or Microsoft Office.
- Willingness to learn and adapt to new systems (CRM, QuickBooks, etc.).
- Experience in administrative roles preferred for Tier 2.
Why Join Our Team:
- Competitive hourly pay with room for growth.
- Opportunity to advance from receptionist to administrative assistant.
- Training and mentorship to support your career development.
- Be part of a friendly, hard-working team dedicated to customer care and professionalism.
- Join a company with 25+ years of trusted roofing expertise and a reputation for quality service.
📌 Application Instructions
To apply, please submit your *resume* to jolene@aaroof.net.
- Principals only. Recruiters, please don't contact this job poster.
- OK to highlight this job opening for persons with disabilities.