Office &Operation Adminstrator (redwood city)

Enervex Northern CA

1480 Oddstad Dr

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compensation: 50,000

employment type: full-time

experience level: mid level

job title: Office &Operation Adminstrator

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Key Responsibilities
1. Financial & Data Management

Full-cycle QuickBooks management, including Purchase Orders (POs), Invoicing, A/P, A/R, and account reconciliation.

Coordinate with the company bookkeeper and accountant to ensure financial accuracy and up-to-date reporting.

Maintain and organize digital and physical project files, vendor documentation, and customer records.

2. Order Execution & Logistics

Assist Sales Engineers in developing and maintaining a robust order tracking system.

Monitor lead times and provide proactive delivery notifications/written confirmations to customers and the sales team.

Manage shipping and receiving, including USPS/UPS/FedEx packages and coordinating inventory truck shipments.

3. Inventory Control

Oversee all aspects of inventory management, including stock control, maintenance, and distribution.

Partner with the sales team to ensure inventory levels align with project requirements.

4. Office Operations & Communication

Primary Phone Coverage: Act as the professional first point of contact for all incoming calls.

Sort and distribute mail and maintain the general filing area.

Lead or assist with special administrative projects as the firm continues its rebranding and growth initiatives.

Principals only. Recruiters, please don't contact this job poster.

post id: 7925460328

posted: 2026-04-03 13:50

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Office &Operation Adminstrator - admin / office - administrative job...

Key Responsibilities 1. Financial & Data Management Full-cycle QuickBooks management, including Purchase Orders (POs), Invoicing, A/P, A/R, and account reconciliation. Coordinate with the...