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Part-Time Office Administrator / Bill-Pay Support (In-Person, Peninsul (atherton)
Heritage Ventures
Marsh road near Middlefield road
compensation:
$30 to $55 per hour
employment type:
part-time
job title:
Office administration and bill paying
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I am seeking a high-integrity, detail-oriented, part-time office administrator to manage bill-pay execution and maintain an organized financial and document-filing system.
This role supports an established setup: CPA and bookkeeper are already in place (both remote), systems exist, and the environment is calm and structured. The need is for consistent, accurate execution and excellent organization, not for building systems from scratch.
This position is best suited for someone who has previously supported a senior executive, small family office, or professional services practice.
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Core Responsibilities
• Process and pay bills via check, ACH, and online portals
• Set up and maintain online bill-pay and vendor accounts
• Open, review, and organize incoming mail and financial documents
• Maintain orderly physical and digital filing systems
• Track due dates and confirm payments have cleared
• Escalate questions or discrepancies for review (no independent judgment calls on payments without approval)
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Required Experience & Traits
• Prior experience as an executive assistant, office manager, or administrative professional
• Direct experience handling bill-pay or financial paperwork
• Exceptional attention to detail and follow-through
• High discretion and respect for confidentiality
• Comfortable working independently in a private home office
• Local and able to work in person
• Seeking long-term, part-time work (not gig-based)
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Trust & Process
Because this role involves financial and personal documents:
• Responsibilities will be expanded gradually
• References will be required
• Background check may be requested
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Application Instructions (Important)
Please reply by email only and include:
1. A short summary of relevant experience (2–3 paragraphs)
2. Your availability (days/times)
3. A response to this question (required):
“Describe your process for ensuring bills are paid accurately and on time.”
Replies that do not address all three items will not be considered.
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