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Administrative Assistant (menlo park)

compensation: DOE
employment type: contract

OfficeTeam is looking for an experience Administrative Assistant with 2+ years of experience in the Menlo Park area.
This is a temporary to hire opportunity, Monday to Friday, 8am - 5pm or 9am- 6pm.

This person will report directly to the VP of Administration and Finance and provide support to the team of 15.

Key Responsibilities:
-Conduct general office duties: answer phones, track office supplies for ordering, maintain paper and electronic files, reconcile expense reports
-Interact with clients and research client related requests
-Prepare detailed account documents for submission to fund management company
-Maintain numerous activity logs
-Maintain office and operations calendars and contact database
-Manage multiple projects at a time and be able to follow through from start to finish
-Complete administrative projects as requested
-Types correspondence, reports, forms, and specialized documents related to the functions of the department or division from drafts, notes, or brief instructions
-Enters and retrieves data using a personal computer, department-specific software following established formats
-Establishes and maintains office files
-Researches and complies information from such files
-Acts as receptionist and receives and screens visitors and non-emergency telephone calls
-Operates standard office equipment
-Opens and distributes interoffice and US mail, attaching back-up information
-Policies and procedures related to the department or division to which assigned

Requirements:
-Excellent verbal and written communication skills, including ability to edit and proofread
-Ability to multi-task and follow through on all assigned tasks
-Proficiency in Microsoft Office Suite: Word, Excel, Outlook and PowerPoint
-Mastery of simple third party database operations, as well as problem solving various routine office related operating systems
-Willingness to assist wherever needed
-Proven ability to organize, use good judgment, prioritize and meet deadlines
-Attention to detail and proven ability to perform tasks independently with a high degree of accuracy
-Ability to maintain confidentiality of extremely sensitive and private data
-Flexibility and willingness to learn
If you are interested, please send updated resumes to tony.cortese@officeteam.com
  • Principals only. Recruiters, please don't contact this job poster.
  • do NOT contact us with unsolicited services or offers

post id: 7019244570

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