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Office Manager for LITA (Love is the Answer) (san rafael)
Love Is the Answer (LITA Marin)
Redwood Highway near Mitchell Blvd.
compensation:
$23-25/hr.
employment type:
part-time
experience level:
mid level
job title:
Office Manager
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Position Summary:
The Office Manager ensures smooth day-to-day operations of LITA’s small but busy office while providing essential technology, outreach and administrative support. This role blends organizational, technical, and communication responsibilities to support staff, volunteers, programs and help maintain an efficient, welcoming and mission-focused environment.
Key Responsibilities:
Office & Administrative Management
● Manage daily office operations, including supplies, equipment, mail and vendor relationships.
● Answer phones, respond to emails, and greet visitors warmly and professionally.
● Maintain digital and paper files, databases and records.
● Process invoices, manage expense reports, and record donations.
● Assist with scheduling meetings, preparing materials and coordinating logistics.
Technology & Database Support
● Provide technical support for office software, equipment, and virtual meetings (Zoom).
● Troubleshoot basic IT issues and coordinate with vendors for complex problems.
● Maintain and update LITA’s database to ensure accurate records.
● Support email and social media campaigns, newsletters, annual appeal mailings, and digital communications.
Outreach & Event Support
● Help coordinate volunteer outreach and engagement efforts.
● Assist with event planning, including booking venues, catering and vendor coordination.
● Support promotion of events through digital channels. Grant & Survey Assistance
● Partner with County representatives to ensure survey links, data, and reports are accurate and accessible.
● Communicate with clients, family members, and caregivers regarding satisfaction with LITA volunteers.
● Administer surveys via mail, email, Google Forms, or phone calls.
● Collect and track data on volunteer hours and program activities on a monthly basis.
● Other duties as assigned.
Qualifications:
● Strong organizational and time-management skills.
● Excellent written, oral and interpersonal communication skills.
● Proficiency with Microsoft 365, Google Workspace, and basic data management.
● Basic troubleshooting skills for common office tech issues.
● Attention to detail and discretion in handling confidential information.
● Ability to work independently and collaboratively in a small team.
● Experience in a nonprofit environment is preferred, but not required.
● Bachelor’s degree is preferred, but not required.
Hours & Compensation:
● Hourly pay: $23–25/hour, based on experience.
● Part-time position with flexible hours.
● This position is primarily based in the office, with some remote work possible.
To Apply:
Please send your resume and a brief cover letter explaining your interest in the role to: Barbara Brown at bbrown@litamarin.org. Applications will be reviewed on a rolling basis, and the position will remain open until filled.
LITA is an Equal Opportunity Employer (EOE).
- Principals only. Recruiters, please don't contact this job poster.
- OK to highlight this job opening for persons with disabilities.