Executive Assistant & Illustrator Specialist

Executive Assistant & Illustrator Specialist

Job Label: ETEAMKTG

Location: San Rafael, California — Full Time

About the Role

We are seeking a highly organized and creative Executive Assistant & Illustrator Specialist to support the CEO while also contributing expert-level visual design work. This is a hybrid role combining executive operational support with hands-on illustration and visual content updates that helps bring strategic ideas to life. You’ll partner directly with the CEO to manage schedules, communications, and key initiatives, and also apply your Adobe Illustrator expertise to create polished visual assets that reinforce our brand across internal and external projects.

This is a unique opportunity to step into a role that will open doors. If getting experience with all aspects of business operations while helping to shape the future of a company from the ground up sounds exciting then this is the role for you.

We are located in San Rafael, CA.  Working with an engaging team and a wide variety of professional development opportunities are just a few of the perks of working here.

If this sounds like you then we look forward to hearing from you!

Core Responsibilities

Executive & Administrative Support

• Provide high-level administrative support to the CEO and team, including calendar management, travel coordination, meeting preparation, event support and follow-up tracking.

• Draft, proof, and edit executive communications (emails, presentations, briefs).

• Coordinate logistics across internal teams and external partners.

• Serve as a trusted point of contact on behalf of leadership, maintaining discretion and professionalism at all times.

Illustration & Visual Design

• Update illustrations and detailed vector graphics using Adobe Illustrator for use in presentations, reports, marketing materials, packaging concepts, and internal documentation.

• Ensure all illustrated assets are nicely organized and accessible.

• Support brand guidelines and production standards.

Creative Collaboration & Project Coordination

• Collaborate with marketing, product, and operations teams to develop or update visual assets that support campaigns, launches, events and customer engagement programs.

• Manage multiple tasks and deadlines, ensuring delivery of high-quality work on time.

What You Bring

• High proficiency in Adobe Illustrator with a strong portfolio of illustration work.

• Excellent written and verbal communication skills.

• Proven experience as an executive assistant or in a high-level administrative role.

• Strong organizational skills, attention to detail, and the ability to manage priorities independently.

• Comfortable working in a collaborative, mission-driven environment focused on sustainability and impact.

Why You’ll Love This Job

• Impactful Work: Support leadership and contribute to high-visibility projects that shape our brand and company direction.

• Creative Expression: Use your illustration expertise in meaningful ways that elevate our visual communications.

• Dynamic Role: Enjoy a blend of marketing activities, administrative responsibilities and creative practice in a flexible hybrid work setting.

• Collaborative Culture: Join a mission-driven team passionate about sustainability and thoughtful design.

Related Keywords: Adobe Illustrator, Vector Illustration, Executive Support, Calendar Management, Travel Coordination, Executive Communications, Presentation Design, Infographic Design, Brand Guidelines, Project Coordination, Stakeholder Communication, Adobe Creative Suite