favorite this post Receptionist (napa county) hide this posting unhide

1600 Main Street

(google map)

compensation: Dependant on experience
employment type: part-time

Job Title
About the Employer
Growing financial services firm looks to add to our team. We seek smart, driven, lifelong learners that are effective and have a history of making a remarkable difference.

Job Summary
• Seeking outgoing, professional, highly organized, detail oriented, person to join our growing team.
• The primary needs are to greet visitors, support Financial Advisors, and maintain a smooth running office.
• Pleasantly greet visitors, offer beverage of choice and notify appropriate individuals of visitor's arrival, ensure client comfort while at the office.
• Professionally answer, screen, and route incoming calls as appropriate, or take messages.
• "Close the service loop" by logging all open Action Items, tracking through to completion, and confirming completion.
• Retrieve, sort, and deliver mail, including signing for packages and notifying addressee of arrival.
Financial Advisor Support
• Contact clients or vendors to schedule appointments, place appointments on relevant calendars, and call to confirm upcoming appointments.
• Schedule internal meetings.
• Return client calls, gather additional information, or provide updates per Advisor request.
• Prepare reports or gather files for Client meetings.
• Gather client information or signatures for account updates.
• Updating notes in the database.
• Contact vendors to resolve Action Items.

Office Support
• Monitor and order office supplies.
• Prepare and send client Birthday cards.
• Maintain clean and orderly reception and kitchen areas.
• Performs a variety of routine clerical tasks.
• File documents.
• Arrange for UPS pickups.
• Support the annual Staff/Client Holiday Party, such as addressing & mailing invitations, cards, and gifts.

Job Qualifications
• Education: High school diploma or equivalent. College Degree preferred.
• Experience: Previous work history in a professional office environment, such as legal, financial, or medical. Must have experience professionally handling confidential information.
• Prefer a candidate that has or is interested in obtaining a Notary license or growing responsibilities over time.
• Currently targeting 3-4 days/week.
• Clearly legible handwriting.
• Willing to complete a background and credit check.
• Proficient in Microsoft Office applications.
• Excellent verbal and written communication.
• Service orientation.
• Critical thinking.
• Active listening.
Employment Type: possible transition to full time
  • Principals only. Recruiters, please don't contact this job poster.
  • do NOT contact us with unsolicited services or offers

post id: 6702929111



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