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Accounts Payable/Accounting Support (petaluma)

compensation: Depending on Experience
employment type: full-time

Job Title: Accounts Payable and General Accounting Support
FLSA Status: Non-Exempt Position
Salary: Salary/eligible for Overtime
Reports to: Controller
This is an exciting opportunity for someone who wants to grow and learn new things! The candidate will primarily be responsible for Accounts Payable. Over time the candidate will have the opportunity to expand their knowledge into other areas of Accounting.
This position is primarily responsible for all aspects of Accounts Payable and general support to the accounting department. This will include the coordination and completion of payments and controls related to expenses by receiving, processing, verifying and reconciling invoices from all vendors in related tasks. Reviewing all invoices for sales and use tax preparation and filing. Preparation and mailing of annual 1099 forms. In addition, the position will also provide general office and administrative support to include, but not be limited to, office mail management and distribution, office supply inventory and ordering, answering all incoming calls and disbursing all messages in a timely manner.
a. Candidate should have 3-4 year’s accounts payable or general accounting experience.
b. Candidate should have MAS 90 or other equivalent system experience as well as Microsoft Word, Microsoft Excel, Microsoft Outlook, and other necessary programs as needed.
c. Candidate must be able to use office equipment such as a computer, calculator, copy machine, fax machine. Etc.
d. Candidate should have excellent communication skills, strong organizational skills, and must be detail oriented.
e. Candidate must have the ability to multi-task.
f. Candidate must have strong analytical skills, including the ability to read, analyze and interpret documents.
g. Candidate must be open to change and willing to learn new skills.
h. Candidate must have the ability to follow up on pending issues.
i. Candidate must have the ability to meet deadlines.
j. Applicant must have strong data entry skills.
k. Applicant must be able to work easily within a team structure with strong verbal and written communication skills.
l. Applicant must have the ability to establish and maintain effective working relationships with supervisor and management staff at each of the locations.
m. Applicant must be able to prioritize tasks and responsibilities.
n. Applicant must exhibit strong listening skills, and exhibit objective and independent thinking.
o. Applicant must have the ability to tabulate statistical data and compile necessary reports.
p. Applicant must demonstrate the importance of maintaining confidential information, and good judgement in all areas of work.

a. Keep track, process, file, and reconcile payments and expenditures, including invoices, checks, discounts, refund requisitions etc., in compliance with financial policies and procedures.*
b. Ensure correct approval, sorting, coding, discounts, filing, and matching of invoices/receipts.*
c. Accurately reconcile, print, and distribute annual 1099’s.*
d. Keep track, copy, input, report and pay all invoices requiring sales tax on quarterly Use and Sale tax filing.*
e. Ensure all incoming calls and messages are received professionally and handled accurately.*
*Indicates an Essential Job Function (performance of the function is the reason the job exists). A function may be essential when 1) number of available employees to perform function is limited, 2) requires specialized skills – function occupies a large percentage of time, and 3) failure to perform the function may have serious consequences.
a. On a daily basis, code, check discounts, and input all approved/coded vendor invoices for payment.
b. Every Monday, print & review checks, match backup for signature, run check register reports and upload to positive pay.
c. Weekly, attach signed checks to backup and mail.
d. On a weekly basis scan invoices and copy of checks and ensure they are filed in the proper Laserfiche file and filing drawers.
e. As needed, prepare & input manual and void checks. .
f. As needed, research all vendor past due statements.
g. As needed work with manager’s and vendor’s regarding invoices.
h. On a quarterly basis, prepare, file and pay Sales and Use Tax filing.
i. At year end, prepare and distribute 1099s.
j. Other related tasks upon request.
k. Comply with company and departmental safety rules and procedures.
l. Backup for sales invoice input.
m. Research and review new Vendor applications.
n. AIA sales report.
The physical demand described herein are representative of those that must be met by an employee to successfully perform the essential functions of this job.
While performing the duties of this job, the employee is regularly required to talk or hear. The employee is frequently required to sit, stand; walk; use hand to finger, handle or feel, and reach with hands and arms. The employee is occasionally required to climb, balance, stoop, kneel, crouch or crawl. The employee must frequently lift and move up to 5 pounds and occasionally lift and move objects up to 10 pounds. Specific vision abilities required by this job includes close vision, distance vision, color vision, peripheral vision, depth perception and ability adjust focus.
We offer an awesome work environment and great benefits package including: Medical, Dental, Vision, 401(k), and company-paid Life Insurance!

APPLY TODAY! Email your resume and cover letter (with salary requirements).
  • Principals only. Recruiters, please don't contact this job poster.
  • do NOT contact us with unsolicited services or offers

post id: 7019572045



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