Performs all accounting tasks connected with one or more projects and/or home office departments in the areas of accounts payable, P2P related functions (Procurement, P-Card, Supplier Management, etc.) and job cost.
Responsible for all activities in the accounts payable function to processes supplier invoices for specific job sites as follows:
Requests W9 and SSC form from new suppliers.
Verifies that invoices have been matched to appropriate supporting documentation such as Purchase Orders and delivery tags and that they have been properly approved.
Verifies unit pricing against a purchase order
Validates the cost codes against the budget and if invalid, requests clarification from the Project Manager.
Verifies that sales tax has been properly applied, accrues use tax if applicable.
Enters invoice into accounting system applying it to the appropriate commitment when applicable.
Reviews vendor statements and follows up on any past due invoices.
Review subcontractor Pay Apps, correct errors by working with vendor and Project team members, verify required documents before payment is processed including:
Insurance is current
Bond has been received (or follows alternate procedures if waived),
Certified Payroll obligations are met
Proper recording of retainage
Releases for Sub and any 2nd tier suppliers are received
And that all other contractual obligations of the subcontract have been met
Meet AP deadlines while ensuring Month End Accrual list is completed accurately and assist Bookkeepers on research involved to get their accruals completed as well.
Ability to reclass journals in job cost when necessary.
Solid analytical and problem-solving skills, with a bias for action to handle escalated vendor issues for Bookkeepers.
Assist in monitoring key controls and metrics to improve processes.
Complete and submit vendor Credit Applications as needed or requested.
Print weekly checks, match to the supporting documents, and prepare distribution.
Enter various ACH payments for the accounting team.
Back-up to Accounts Payable Manager for Accounts Payable Aging weekly review prior to check run processing and Accounting email and mail routing.
Deposit checks to bank as needed
Back-up for Field Admin with time entry and any other tasks that can be handled remotely as requested by job site team.
Handles special projects or other assignments as designated by the Accounts Payable Manager and Controller including annual audit support, internal and external.
Skills Knowledge, Qualifications & Experience:
AA degree or trade related education in accounting plus 5+ years of experience in a construction or manufacturing environment doing full charge accounts payable (an understanding of job costing is highly desirable).
Solid understanding of US GAAP, SOX 404 controls, and basic accounting principles a must.
Excellent communication skills both verbal and written and the ability to multi-task and problem solve are essential.
Strong team player, capable of working cross functionally with teams, fostering a positive work environment.
Experience working with intercompany and/or a joint venture company.
P-card, ExpenseWire, Concur, and PNC Active Pay experience a plus.
Flexible and able to work in a diverse company.
Excellent computer skills and standard office technology, including working knowledge of MS Excel (pivot tables, VLOOKUP), MS Word and Outlook.
Experience working in ERP systems such as Viewpoint Vista.