PURPOSE OF JOB:
To assist the Corporate Controller by performing detailed work assignments in the following areas: general accounting, receivables, payables, general ledger and financial statements. Run entire payroll function for approximately 100 multi-state employees.
DUTIES AND RESPONSIBILITIES ASSISTANT CONTROLLER:
• Responsible for special reports and analyses involving financial data, as assigned by Controller. Reports include weekly cash flow, monthly vendor activity, receivables, bank fees, etc.
• Prepare monthly bank and account reconciliations.
• Assist Controller in preparation of financial statements.
• Works closely with the IT team to ensure current accounting systems are functioning properly and to develop enhancements to the systems as needed.
• Trains and directs the work of personnel involved in detailed accounting entries, internal financial reporting, both locally and at the branch level.
• Assists Controller with annual review by outside auditors and annual budget preparation.
• Performs other duties and special projects as assigned by Controller and upper management.
DUTIES AND RESPONSIBILITIES PAYROLL:
• Payroll processing for multi-state payroll using ADP Workforce. Calculate and process employee wages, including salaried and hourly employees, bonuses, overtime and deductions.
• Ensure accurate calculation of tax withholding including federal, state and local taxes.
• Vacation and sick leave accruals
• Prepare payroll billings for branch offices each pay period
• Prepare payroll reports using ADP Reporting and EXCEL
• Assist employees with payroll related questions.
• Prepares semi-monthly report for employee’s HSA contributions submission
• Performs other duties and special reports/projects assigned by upper management
QUALIFICATIONS:
• Bachelor’s Degree in accounting, finance or business administration preferred
• Payroll experience using ADP Workforce now preferred
• Good financial analysis skills as evidence in previous work experience.
• Excellent verbal and written communications skills with the ability to relate to all levels within the organization and outside contacts.
• Outstanding problem-solving skills
• The ability to perform quality work with accuracy
• The ability to work under stress, handle multiple tasks and meet deadlines.
• Must be able to work normal business hours including additional hours required during month-end, audit and year-end periods
PHYSICAL:
While performing the duties of this job, the employee is frequently required to do the following:
• Prolonged periods sitting at a desk and working on a computer