Summary
Professional and experienced Executive Assistant with an impressive background serving as a critical partner for Executive Management Leaders and their teams. Excellent coordination skills with managing travel, large-scale meetings, and third-party vendors. Highly self-motivated with a solid work ethic. Skilled at multi-tasking and maintaining strong attention to detail. Employs professionalism and superior communication skills to meet client and company needs. Committed to utilizing my organizational and problem-solving skills to provide critical support to busy executives.
Professional Experience
Logichub, Inc.
Executive Assistant/ Office Manager
Feb 2022 to Sept 2022
Managing the CEO’s calendar, including making appointments and prioritizing the most sensitive matters
Registration for out of state employees, working with state tax agencies to ensure compliance
Manage and track benefits and payroll for all staff on Ease and Gusto, primary contact for onboarding/offboarding, and company swag
Maintaining comprehensive and accurate Employee and HR Records
Track and log invoices for vendors/clients using Salesforce database
Assisting other team members with administrative tasks like scheduling meetings, making reservations for travel/events, expense reports
Organize meetings, including scheduling, sending reminders, and organizing catering when necessary
Answer telephone calls and emails from customer and clients and directing them to appropriate staff
Monitoring office supplies and ordering new stationary, furniture, appliances, and electronics as required
San Francisco Society for the Prevention of Cruelty to Animals
Executive Assistant
May 2018 to Dec 2021
Provide administrative support to the President and the Senior Executive Team including heavy scheduling of meetings, booking travel, and expense reporting
Maintain calendars and daily schedules in a proactive, forward-thinking manner for the President
Manage and track payroll for direct reports through Paylocity
Work with legal counsel in preparation of required documents in connection with Board and Committee meetings
Compile in an organized fashion the committee meeting minutes, committee presentations, board information onto Diligent Software for record keeping and tracking
Kaiser Permanente
Executive Staff Assistant
Feb 2016 to Feb 2018
Provide complete administrative support to the SVP as well as the Executive Officers including managing all calendar appointments, filing all expense reports using OneLink, and preparing correspondence for executive communication
Maintain calendars and daily schedules in a proactive, forward-thinking fashion for the SVP
Schedule complex external client and partner meetings that involve executives from multiple organizations
Farallon Home Health Care
Executive Assistant
Jan 2015 to Dec 2015
Organizing and scheduling meetings and/or conferences by interacting with internal/external employees/clients to coordinate calendars, prepare materials and facilities, and make necessary arrangements for web connectivity when necessary
Coordinating and managing travel arrangements and trip planning for both domestic and international travel
Act as liaison between employees and clinicians regarding questions or issues (timing, errors, etc.)
Active Care Physical Therapy
Executive Assistant
Jan 2013 to Jul 2014
Management of scheduling including but not limited to patient scheduling, conferences and personal/business travel bookings
Purchases/returns management of invoices and expenses
Personal/Professional projects, errands, childcare
San Francisco Sports and Spine Physical Therapy (Moore Medical Management Services)
Executive Assistant
Oct 2006 to Oct 2012
Ensure the adequacy and efficiency of established procedures and controls over daily billing and collections
Manage or participate as a team member on projects relating to process improvements, systems development, enhancements
Provide leadership and guidance regarding department goals, objectives and daily productivity
Education
University of Cal State East Bay, Hayward Bachelor of Arts, Philosophy July 2022