Office Manager/Accounts Receivable/Administrative Assistant position utilizing my computer skills.
Strong office administration background. Highly experienced in word processing, database, accounting and spreadsheet software.
Flexible, creative, and work well under pressure. A hard worker, team player, detail oriented, a problem solver, honest, very efficient, and I am easy to work with.
Reliable, loyal and resourceful, a results orientated person, and able to take on greater responsibilities. I always look for ways to improve office operations.
October 2014 - December 2016 Office Manager, National EWP, Inc. $22.50/hr. + OT $51k/year
Payroll, Accounts Receivable, collection calls, issued purchase orders, answered phones, month end reconciliation, organized and setup new jobs, business licenses, requested bonds and insurance certificates for specific jobs, completed well completion reports for customers, called in USA Dig Tickets, inventory and purchased all office supplies, safety supplies, maintained employee health and safety records. Scheduled all Pre-Employment, Annual and DOT physicals, drug testing with DISA for employees and maintained medical clearances. Used online and travel agent services to plan trips, reserved airline tickets, hotels and car rentals. I also planned company events.
Greeted and assisted customers. Responsible for managing every aspect of the office.
June 2013 - August 2013 Office Assistant, Sykes General Contracting $18/hr.
Entered A/P invoices, coded invoices, issued Purchase Orders, filing, answered phones, Payroll, assisted management and office staff with numerous tasks, inventory and purchased office supplies.
July 2009 - April 2012 Administrator/Acting Attorney, Barron Estate
Acting Attorney for the Civil and Probate cases (En Pro Per) for my father and his estate. Researched related laws and codes, created and filed legal documents for court filings, attended hearings, negotiated terms with Plaintiff Civil Attorney, handled all of my father's bills, accounts, Real Estate and legal matters.
August 2006 - May 2009 A/R Manager, Berkeley Concrete Pumping, Inc. $3,500/month
A/R, G/L, processed invoices and monthly statements, maintained and submitted documentation as required, entered payments daily into Quickbooks, collection calls, month end reconciliation, filed small claims, in full charge of typing up preliminary 20-day notices documents for customers, daily deposits, requests for insurance certificates ex. W/C, G/L and Automobile for specific jobs.
November 1999 - August 2005 Adm. Assistant, Precision Sampling Inc. $21.50/hr.
A/R, assisted Accounts Payable, processed Payroll for CA and FL branch offices, H/R and maintained employee health and safety records. Assisted management and office staff for the CA and FL branches with numerous tasks. In charge of all shipping and receiving of packages, correspondences and mailings. Greeted and assisted customers, answered and distributed phone calls, handled all phone calls to vendors regarding credits, charges, setting up new accounts, problems, etc., handled requests for insurance certificates ex. W/C, General Liability and Automobile for specific jobs. Scheduled all Pre-Employment, Annual, and DOT physicals with Kaiser and drug testing with DISA for employees and maintained medical clearances. Maintained office equipment, inventory and purchased office supplies, stationary, business cards etc. Installed and maintained the computer server networking system and software on all of the computers. Handled employee on the job accidents (Workers Compensation), auto accidents and auto thefts. Maintained cell phones, business LAN lines and the Partner mail voicemail system. I also setup new credit card and fuel card accounts for employees. Reviewed all vendor invoices, employee credit and fuel card account invoices for issues and personal charges. Used online and travel agent services to plan trips, reserved airline tickets, hotels and car rentals. I also planned company events.
April 1999 - November 1999 Adm. Assistant, Rolling Hills Memorial Park $13.50/hr.
A/P, G/L, processed and submitted Pre-Need contracts, assisted the General Manager and the Office Manager with numerous tasks. Assisted the Administrative staff with greeting and assisting customers, answering phones, etc. I also kept track and processed reports for the Family Service Counselor's board volume on a daily basis. Assisted management and the Counselors with their needs such as typing up letters, and creating spreadsheets and reports in Excel.
May 1993 - July 1998 Secretary, Stoltz Metals, Inc. $14.75/hr.
A/P, A/R, Payroll for 100 employees (manually). Inventory and purchased office equipment and supplies. Greeted clients, answered phones, shipping and receiving. Produced daily Project Management reports, job reports, maintained tracking of time and material used on each job. In full charge of typing up preliminary documents for customers. Assisted Project Managers, and fellow employees with numerous projects.
Sept. 1989 - March 1993 Receptionist, Liquidity Fund Corp. $11/hr.+Bonus
Answered phones, A/R, Customer Service. Processed and submitted legal documents for partnership of funds.
- High School Diploma, Pinole Valley High, 1989
- Contra Costa College, Computer Repair, 2004 (certificate)
- Completed a two day course for ADP Payroll for Windows
- Completed a seven hour course for ADP Report Smith (certificate)
Windows, Excel, Word, Viewpoint, Great Plains Dynamics, Paradox, QuickBooks, QuickBooks Pro, WinWord, Quattro Pro, WordStar, PowerPoint, WordPerfect, Quicken, MS Works, MS Word, Data Entry, 10Key, Internet, Outlook, Adobe Acrobat Reader, ACT Database, ADP Payroll for Windows and Report Smith
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