Hello,
I am a highly detail-oriented and dependable office professional seeking part-time (25-30 hours/week) employment for a fair hourly wage.
I am great at reliably doing routine tasks, runs like a well-oiled machine. I am experienced and mature.
I have been applying to these job titles: Office Assistant, Receptionist, Administrative Assistant, Document Control Clerk, File Clerk.
If you need someone you can count on, please contact me. Thank you.
Here is my resume:
A reliable, organized, and detail-oriented Document Control Specialist, Office Assistant with a demonstrated background in document management, document creation and editing, data entry, and regulatory compliance. Established capabilities in cross-department collaboration and teamwork. Excellent communication and people skills. Ability to work independently and stay focused. Ensures security of sensitive information.
WORK EXPERIENCE
AFIDUCIARY, LLC Fremont, California
Office Assistant (Part-Time) Mar 2025 – PRESENT
• Efficiently handle QuickBooks and Timeslip entries, by organizing & grouping documents, achieving a streamlined workflow
• Perform Accounts Payable, with accurate entries and an organized approval process, ensuring timely payments
• Manage file organization, by regularly reviewing & purging outdated or redundant files, improving retrieval times
• Clean and restock the office, by making a daily round, improving office efficiency and mood
• Manage receipt of incoming mail.
PELAGIC PRESSURE SYSTEMS (A DIVISION OF AQUALUNG GROUP) San Leandro, California
Document Control Clerk May 2015-Nov 2024
• Coordinated and facilitated ECO process; assisted in writing ECOs; monitored electronic signature process to ensure timely approval, publishing, and filing of documents.
• Managed and organized company’s number systems, including a 12,000-entry drawing database, enhancing efficiency of part and procedure tracking.
• Established item numbers in ERP system and accurately input Bill of Material and cost, ensuring data integrity.
• Compiled comprehensive Product Technical Files for CE certifications, streamlining the process.
• Formatted and edited Assembly, Inspection Procedures, and Forms, supporting Quality Assurance.
• Collaborated with Electronics Engineer to proofread PCBA BOMs, enhancing accuracy of electronic production.
• Supported a team in transitioning production of six dive computers to Taiwan turnkey vendor, ensuring seamless production continuity.
• Responded to daily vendor questions and provided required documents timely, enhancing vendor relations.
PELAGIC PRESSURE SYSTEMS San Leandro, California
Records Clerk Oct 1995-May 2015
• Managed the distribution of ECOs and Quality System procedures for three companies under American Underwater Products parent company.
• Served as a point of contact for documentation for ISO 9001:2015 audits, directly contributing to the success of the audits.
• Maintained patent and trademark legal files.
• Efficiently retrieved and provided documents upon request.
• Operated and maintained a wide-format Scanner/Printer for Engineering drawings.
ADDITIONAL WORK EXPERIENCE
CHEMICAL WASTE MANAGEMENT, Fremont, California, Administrative Assistant/Receptionist, Mar 1994- Sept 1995
BART (Bay Area Rapid Transit), San Francisco, California, Document Control Clerk (Contract), Nov 1993-Feb 1994
• Processed incoming drawings within contract agreement time constraints in the New Vehicle Engineering department.
EDUCATION/TRAINING
UDEMY ONLINE LEARNING
Data Entry Master Class Certificate, November 2024
OHLONE COLLEGE, Fremont, California
Business Office Administration Courses (Business English and Communication, Editing Techniques/Proofreading, Filing and Records Management (GPA 4.0)
MISSION SAN JOSE HIGH SCHOOL
High School Diploma, Graduated 1981
TECHNICAL SKILLS
Microsoft Word, Microsoft Excel, Microsoft Outlook, Adobe Acrobat, SharePoint (LinkedIn Learning Certificate, Feb 2024), Docusign, Xerox Wide-Format Scanner/Printer, Google Docs and Sheets, QuickBooks