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Executive Assistant , Office Management , Admin , Accounts Payable (oakland piedmont / montclair)
education completed:
associates
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Hi there,
Experienced Executive Assistant and Office Manager with 10+ years of supporting C-level executives and managing daily operations. Skilled in executive support, office management, operations, scheduling, HR coordination, and project management. Open to Executive Assistant, Office Manager, Administrative, and Operations roles in the Bay Area. Resume available below.
Thank you!
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PROFESSIONAL EXPERIENCE
Wipro, Executive Assistant, June 2022-Current
• Supported the Executive Vice President and three managers, overseeing all aspects of calendar coordination, scheduling, and
travel arrangements for senior executives and stakeholders.
• Processed expense reports for executives, ensuring prompt submission and accuracy.
• Maintained overhead financial budget reports, providing updates and insight as needed.
• Acted as the primary point of contact for all employee relations within the department.
• Drafted correspondence, reports, and presentations for executive use.
• Prepared meeting agendas and ensured follow-up on deliverables.
• Supported onboarding processes by coordinating training schedules and resources.
• Managed confidential and sensitive information with utmost discretion and professionalism.
• Collaborated with cross-functional teams to ensure alignment on departmental objectives.
Edge Mobile Payments, Executive Assistant, Human Resources, March 2020-June2022
• Reported directly to the Chief Operating Officer, managing all aspects of calendar management, scheduling, and travel
coordination for senior executives and stakeholders.
• Designed/updated the company’s employee handbook, ensuring compliance with legal and organizational standards.
• Executed legal agreements, including NDA contracts, and partnership documents, ensuring alignment with the organization
• Prepared financial budget reports including detailed analysis and recommendations for the executive team.
• Spearheaded initiatives to enhance B2C engagement, including implementing communication tools and conducting surveys.
• Coordinated onboarding for new hires and ensured smooth integration into company operations.
• Organized and managed company-wide events, including quarterly town halls and team-building activities.
• Monitored/ improved HR systems, including payroll, benefits, and employee records, ensuring accuracy and efficiency.
• Trained and mentored administrative staff to enhance organizational support across departments.
Project Management Advisors, Assistant Project Manager, July 2019-January 2020
• Directed vendor management and ensured prompt delivery of services, building strong
• Prepared/tracked detailed project budgets, forecasting potential risks, and implementing mitigation strategies.
• Facilitated the preparation and execution of contracts, ensuring compliance with project specifications and client requiremen ts.
• Collaborated with project managers and estimators to monitor progress, ensuring alignment with deadlines and budgets.
• Conducted risk assessments and provided status updates to stakeholders to ensure transparency through the project lifecycle.
• Led the organization of key project meetings, compiling comprehensive documentation for all attendees.
• Assisted with resource allocation and ensured team alignment to project goals and deliverables.
Honda, Executive Assistant, Finance, December 2018-July 2019
• Supported the Director of Finance in meeting coordination, expense reporting, and quarterly financial reviews.
• Aided in the preparation of financial documentation to meet lender and regulatory requirements.
• Maintained a centralized tracking system for contracts, ensuring fluidity/compliance across banking institutions.
• Prepared detailed financial analysis reports to aid decision-making processes for senior management.
• Supported the finance team with achieving financial quotas, proactively addressing potential delays and issues.
• Collaborated with cross-functional teams to streamline reporting processes and improve operational efficiency.
WeWork, Associate Project Manager, April 2018-December 2018
• Maintained consistent project standards and best practices across a portfolio of regional projects.
• Fostered positive vendor relationships, ensuring contracts were fully executed/payments processed on time.
• Coordinated meetings to align internal departments, providing clear communication on project deliverables.
• Acted as the primary point of contact for cross-departmental collaboration, ensuring smooth execution of tasks.
• Oversaw the development of project schedules, tracked milestones, and resolved potential delays.
• Prepared and presented detailed project reports to senior leadership, highlighting progress and potential risks.
SunPower Corporation, Executive Assistant Project Coordinator, December 2015-April 2018
• Provided high-level executive support to the Senior Director, managing complex schedules, and facilitating communication.
• Coordinated travel arrangements, processed expense reports, and supported budgets for large-scale projects.
• Managed procurement processes, including purchase orders, change orders, and vendor contracts.
• Supported temporary facility setup and ensured compliance with project field requirements.
• Collaborated with multiple teams to review contracts, ensuring accuracy with project objectives.
• Assisted with preparation of presentations, reports, and project documentation for stakeholder meetings.
Synergy Project Management, Accounts Payable/Office Manager, April 2011- October 2015
• Maintained accurate vendor accounts, processed payroll, and ensured timely payment of all invoices.
• Coordinated calendars, scheduled travel, and handled all office management responsibilities.
• Monitored and managed accounts payable and receivable, providing detailed financial reports to senior management.
• Organized and maintained office inventory, ensuring resources were readily available for staff.
• Developed and implemented processes to streamline administrative operations and improve team productivity.
• Handled confidential documents with discretion, supporting compliance with company policies and regulations.
SKILLS
Technical: Microsoft Office Suite, Google Suite, ProContractor, ADP, QuickBooks, Sage, Oracle, E-Builder, Workday, Zoom,
WebEx, Reynolds, CUDL, DealerTrack, Asana, Slack.
Strengths: Executive Support, Project Management, Budget Management, Vendor Relations, Contract Administration, HR
Operations, Process Improvement, Stakeholder Communication, Compliance Management, and Team Leadership.
EDUCATION
Laney College, Oakland, CA, Associate of Science and Language Arts.
GAST, San Francisco, CA, HS Diploma.
- OK for recruiters to contact this poster.