post zu favoritenOperations & Outreach Assistant for Healthcare Collaborative (oakland downtown)dieses posting verbergen
Anstellungsart: Vollzeit Vergütung: Commensurate with experience
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About the job:
The Operations & Outreach Assistant will report to the Director, Finance & Operations and provide additional support to the Director, Marketing & Outreach. The ideal candidate is a proactive, well-organized, flexible, tech-savvy, team player with excellent communication skills. S/he must be comfortable interacting with individuals at all levels in the organization and be able to successfully support the fast-paced and dynamic work of senior-level colleagues.
In this position, you will:
Manage all IHA bookkeeping functions (accounts payable, accounts receivable, invoices, deposits, expense reports, credit card statement reconciliation) and internal controls in compliance with IHA operational policies and procedures
Monitor individual departmental and grant budgets, and the consolidated IHA operating budget; reconcile monthly banking statements to financial reports
Manage payroll and communicate deadlines and processes to IHA staff and management teams to ensure payroll and time and effort reporting are achieved within required timeframes
Organize and maintain vendor/consultant agreements and contracts
Support HR processes and timelines
Maintain and update contact databases, manage distribution lists, and recommend ways to leverage information and maximize value of contact management system
Support content development, updates, and analytics reporting for IHA's websites, social media channels, newsletters, and email campaigns
Support marketing team to help ensure content and communications are sent to appropriate stakeholders in a timely manner
Maintain an up-to-date marketing & communications calendar
Coordinate with vendors and consultants for the development and production of publications, promotional materials, and other collateral
Support IHA staff with conference, meeting, and trade show logistics, presentations, and organization
Support other office administration and operations tasks including answer and screening/directing calls, distributing mail, ordering supplies, preparing meeting materials, etc.
You have the following:
Experience working in a professional office environment, preferably for a nonprofit organization or healthcare-related business
Proficiency with all Microsoft Office applications
Exceptional verbal communication skills, an excellent telephone manner, and a customer service mentality
Ability to interact successfully with people of all levels inside and outside IHA
Comfort working independently
Strong sense of priorities/objectives and ability to anticipate staff's needs
Sound judgment and discretion when handling sensitive and confidential information
Demonstrated past success, and enjoyment from working in a small, fast-paced, professional environment
Desire to be helpful in any way needed to support the team, program, and organization
Bonus if you have:
Knowledge of the California health care market
• Competitive salary
• Great work environment in convenient location (City Center 12th St BART Station in Oakland)
• Free snacks, tea, coffee
• Subsidized gym membership
• 401K contribution
• 21 paid days off a year + 9 holidays
• Medical/dental/vision coverage
• Commuter benefits
US work authorization is a prerequisite to employment for this position.
Please submit cover letter and resume and include "Operations & Outreach Assistant" in the subject line.
The Integrated Healthcare Association (IHA) is a multi-stakeholder leadership group that convenes diverse stakeholders committed to advancing high-quality, affordable, patient-centered care across California and the nation. IHA works with key industry leadership on performance measurement and improvement, incentives and cross-industry collaborations that drive efficiency.
IHA was established as a statewide association in late 1994 and is governed by a 40-member board of directors from California's leading health plans, physician groups, health systems and hospitals. IHA has a rich history and depth of experience in multi-stakeholder collaboration, performance measurement, and reporting. IHA is a small organization with a strong culture that leads projects with high industry visibility and impact.
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