Personal Executive Assistant
Part-Time | Oakland, CA (In-Person) | $25-35/hour
About the Role
A busy Oakland-based professional is looking for a resourceful and highly organized Personal EA split time between two different households to help manage a wide range of life, health, financial, and personal projects including organizing support and response related to a recent breast-cancer diagnosis. This role will have both in-person and remote components. Part-time trial period. Potential to become full-time based on fit.
Life Admin & Scheduling
Process mail and paperwork into actionable task lists; manage a complex personal calendar
Coordinate appointments across health, finance, legal, and personal domains
Help buy/sell items and manage related research and logistics
Home & Personal Space
Coordinate home projects: wall repairs, art, curtains, rugs, plants, AC installation
Source and schedule vendors (cleaners, laundry, alterations, handypeople)
Health & Self-Care
Schedule and track medical appointments (mammogram, LASIK, PT, general health)
Research health topics: hormone supplementation, joint treatments, egg harvesting, PT plan
Set up a meal train, chemo support system
Research keto diet optimization; help write and launch fundraiser
Finance, Legal & Real Estate
Build a personal lifestyle budget; support client invoicing and tracking
Research mortgages, trust structures, and a potential condo purchase for family
Identify and schedule meetings with a financial advisor and estate attorney
Research philanthropic structures (DAF, foundation) and aligned giving opportunities
Travel, AI & Other Projects
Research and help design upcoming trips (Europe in August, China in December)
Help set up AI tools and automations to streamline recurring tasks
You’re a Great Fit If You…
Are highly organized and love creating systems from chaos
Research quickly and surface what’s most relevant — not just what’s easiest to find
Take initiative and work independently
Great at task switching and able to absorb criteria and requirements to do independent research
Are local to the East Bay and available for in-person work in Oakland
Have your own car for errand-running
Send a short note about why this role appeals to you and a resume/summary of your most relevant experience.
Principals only. Recruiters, please don't contact this job poster.