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favorite this post Administrative Assistant (fremont / union city / newark) hide this posting unhide

29440 Union City Blvd.

(google map)

compensation: $15-$18 per hour, based on experience
employment type: full-time

Administrative Assistant

Posting Date: 3/25/19
Department: Office Administration
Supervisor: Office Manager/Project Controller
Hours: 8am-4pm, M-F
Wage: $15-$18 per hour, based on experience

Position Summary
We are looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to our managers and employees, assisting in daily office needs and managing our company's general administrative activities.

Job Responsibilities
• Answer and direct phone calls
• Organize and schedule appointments, including Installation Calendar
• Plan meetings and take detailed minutes
• Write and distribute email, correspondence memos, letters, faxes and forms
• Assist in the preparation of regularly scheduled reports
• Develop and maintain a filing system
• Update and maintain office policies and procedures
• Order office supplies and research new deals and suppliers
• Maintain contact lists
• Book travel arrangements
• Submit and reconcile expense reports
• Provide general support to visitors
• Act as the point of contact for internal and external clients
• Liaise with executive and senior administrative assistants to handle requests and queries from senior managers
• All other miscellaneous responsibilities and duties as assigned

Skills/ Qualifications
• Working knowledge of office equipment, like printers and fax machines
• Proficiency in MS Office (MS Excel and MS Outlook, in particular)
• Excellent time management skills and the ability to prioritize work
• Attention to detail and problem solving skills
• Excellent written and verbal communication skills
• Strong organizational skills with the ability to multi-task
• Knowledge of QuickBooks will be a plus

Experience
• Proven experience as an administrative assistant or office admin assistant

Education
• High School degree; additional qualification as an Administrative Assistant or Secretary will be a plus
  • Principals only. Recruiters, please don't contact this job poster.
  • do NOT contact us with unsolicited services or offers

post id: 6850419030

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