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Office and Workplace Manager for General Contractor (berkeley)
McCutcheon Construction Inc
compensation:
$60-66k depending upon experience, with Paid Time Off, excellent health benefits including HSA, 401k with matching, ESOP stock plan
employment type:
full-time
job title:
Office and Workplace Manager
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The Office and Workplace Manager is the face of the company, often the first to interact with clients. They work directly with all staff members. The ideal candidate will possess a high degree of job ownership with the ability to balance multiple tasks while maintaining an upbeat presence. We are a sharp minded group, here to support rather than micro-manage.
PRIMARY RESPONSIBILITIES
OFFICE/FACILITIES
• Answer phones and greet visitors
• Manage office and site facilities
• Maintain office machines and supplies
• Clean and organize office and facilities
• Point person for maintenance, mailing, shipping, supplies, equipment, bills, and errands
ACCOUNTING
• Accounts Payable processing of vendor invoices
• Accounts Receivable processing of client invoices
• Manage credit card account
• Maintain authorized buyer list
PRODUCTION
• Support the Production Department, specializing in administrative processes
• Vet new subcontractors
• Maintain subcontractor & vendor insurance certificates
• Project coordination, as needed
MARKETING
• Sales lead processing and tracking
• Social media posts
• Generate online campaigns and mailings
• Seminar preparation
• Facilitate and schedule Marketing meetings
• Attend and style jobsite photo shoots
• Maintain logo wear inventory
SAFETY
• Maintain company safety program
• Coordinate employee training
• OSHA filings and updates
• Assist Safety Champion
SKILLS
• Proficient in MS Office Suite including Excel
• Comfortable managing phones, including RingCentral
• Knowledge of Sage 100 considered a plus
• Social media literate
• Ability to write and read in English
• Must be flexible to a variety of internal and external schedules, capable of prioritizing responsibilities across departments
EXPERIENCE
Minimum of five years working in administration, construction, design or management
COMPENSATION
$60-66k depending upon experience, with Paid Time Off, excellent health benefits including HSA, 401k with matching, ESOP stock plan
- Principals only. Recruiters, please don't contact this job poster.