CONTRA COSTA COUNTY
EMPLOYMENT AND HUMAN SERVICES DEPARTMENT (EHSD)
AGING AND ADULT SERVICES BUREAU
DISEASE PRESENTION AND HEALTH PROMOTION TITLE III D
REQUEST FOR INTEREST (RFI) #685
DISEASE PREVENTION AND HEALTH PROMOTION SERVICES
The Contra Costa County Employment and Human Services Department (EHSD), on behalf of the Aging and Adult Services (AAS) Bureau, announces Request for Interest (RFI) #685 seeking bids for the provision of Disease Prevention and Health Promotion Services to seniors 60 years of age and older residing in Contra Costa County.
The Disease Prevention and Health Promotion Program (Title III D) delivers evidence-based health promotion and disease prevention programs to prevent or better manage the conditions that most affect quality of life, drive up health care costs, and reduce an older adult’s ability to live independently. Chronic diseases and conditions such as heart disease, stroke, cancer, diabetes, obesity, and arthritis are among the most common preventable health problems. Many older adults experience limitations in activities due to such conditions. Commonly used interventions address the risk of falls, managing chronic diseases, mental health and medication management.
Respondents must offer evidence-based health promotion programs to provide older adults (60 years of age and older) with techniques and strategies to delay and/or manage chronic health conditions and include activities that promote improved nutrition, emotional and social well-being, physical fitness, and fall prevention. Refer to (https://www.ncoa.org/wp-content/uploads/Title-IIID-Highest-Tier-EBPs-January-2019.pdf) for examples of Evidence-Based Health Promotion Programs.
Programs must meet one (1) of the following criteria to ensure that it is evidence-based:
A. The evidence-based program(s) must have been approved by the U.S. Department of Health and Human Services (DHHS) or B. The program must:
1. Have demonstrated, through evaluation, that they are effective for improving the health and well-being or reducing the disability and/or injury among older adults;
2. Have been proven effective with the older adult population, having used an Experimental or Quasi-Experimental Design;
3. Have research/evaluation results that have been published in a peer-reviewed journal;
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4. Have been implemented previously at the community level (with fidelity to the published research) and shown to be effective outside a research setting; and
5. Include program manuals, guides, and/or handouts that are available to the public.
EHSD will award one (1) or more separate standard County cost-reimbursement contract(s) to the successful bidder(s) for an amount up to $85,000.00. The contract term will be for twelve (12) months with an anticipated start date of July 1, 2019 through June 30, 2020. Contract(s) may be renewed for a maximum of three (3) additional years (for a total maximum of four (4) years), depending on selected bidders’ performance and available funding. The funding source for Contracts awarded from this RFI is the Department of Health and Human Services’ Administration for Community Living (CFDA 93.043)
Awarded Contracts will be a sub award standard Contract(s). The total of all sub award Contract amounts will not exceed $85,000.00, which will be billable monthly, in arrears. The awarded Contract(s) will end June 30, 2020. Federal Funds are passed through the California Department of Aging, and are identified as follows:
Federal Award Identification Number (FAIN): TBD
Subaward Period of Performance: 7/1/2019 – 6/30/2020
Catalog of Federal Domestic Assistance Number (CFDA) is 93.043
Program Title: Older Americans Act Title III D
Agency: Department of Health and Human Services
Office: Administration for Community Living
LEGAL AUTHORITIES – PROGRAM REQUIREMENTS, STANDARDS AND GUIDANCE
All services and activities are to be provided in accordance with all applicable federal, state, and local laws and regulations, and as those laws and regulations may be amended from time to time, including but not limited to the following (if awarded, additional regulations may be applied):
A. The Single Audit Act, 31 U.S.C. § 7301 et seq. and Office of Management and Budget (OMB) Uniform Administrative Requirements, Cost Principles, and Audit Requirements for HHS Awards, 2 CFR 200, and 45 CFR Part 75.
B. Policy Requirements: 2 CFR Subpart B, General provisions; Subpart C, Pre-Federal Award Requirements and Contents of Federal Awards; Subpart D, Post Federal Award Requirements; Subpart E, Cost Principles; Subpart F, Audit Requirements.
C. Reports: 7 CFR Parts 272 and 277, Financial Managements Reviews, Management Evaluations, and Quality Control Reviews.
D. Audit Requirements: 2 CFR 200, Subpart F.
E. Regulations, Guidelines, and Literature: 7 CFR Parts 275, 276, and 3016.
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This RFI is not in itself an offer of work nor does it commit EHSD to fund any proposals submitted. The County is not liable for any costs incurred in the preparation or research of proposals. Respondents may be asked to participate in an interview.
PREFERRED QUALIFICATIONS AND EXPERIENCE
Bidders must meet the following qualifications:
A. Demonstrated experience serving older adults.
B. Demonstrated experience in working with older adults from a multiplicity of backgrounds, in compliance with Title IX of the Civil Rights Act.
C. Demonstrated experience in training professionals.
D. Excellent interpersonal, communication, and problem-solving skills.
E. If required, successful candidate(s) must provide Workers Compensation Insurance at the candidate’s own expense. Neither candidate nor carrier shall be entitled to recover any costs, settlements, or expenses of Workers Compensation claims arising from this Contract from the County.
F. Successful candidate must be fully operational and in full Contract compliance within 90 days of the commencement date of this Contract.
Proposals must include the following Program and Fiscal information:
A. A letter of intent stating the bidder(s) interest in performing the work described in this RFI.
B. A written proposal of the scope of service delivery including name and description of the proposed program and how it meets the requirement to be evidence-based.
C. Documentation of providing or ability to provide evidence-based services/curricula.
D. Work samples of prior experience conducting similar services.
E. A list of Contracts for similar services performed over the past five (5) years.
F. Resumes of all staff who will be in charge of implementing this Contract.
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G. Three (3) business references with contact information including name, position title, and email address of individual to be contacted, organization’s name, physical location, and telephone number.
A. A written narrative describing bidder’s possession of the following:
1. Adequate financial resources or the ability to obtain such resources during the performance of the contract to ensure timely deliver services specified in the Program Objectives above.
2. Adequate accounting system in place that will properly account for the funds.
3. Adequate accounting system to segregate expenses by funding source.
4. A computer system with Internet access to create invoices in the EHSD billing file and upload documents to EHSD’s secure server (when requested).
B. A proposed twelve (12) month cost reimbursement Budget using the attached template (Attachment A: Budget of Estimated Expenditures with Budget Narrative).
Automobile License Required. Valid Class C California Drivers License.
Insurance Required. The successful individual(s)/organization(s) will be required at a minimum to carry Automobile liability insurance prior to providing any contracted services.
Proof of current General Commercial Liability and (if applicable) Workers Compensation insurance coverages, or ability to obtain required insurance coverages if awarded a Contract.
RESTRICTION AND DISCLOSURE
A. Any information deemed confidential or proprietary by the Bidder must be clearly marked and identified by the Bidder as such and include an explanation of why such information is exempt from disclosure under applicable law. Such clearly marked and identified confidential or proprietary information will be protected and treated with confidentiality only to the extent permitted by law. Information not protected from disclosure by law will be considered a public record.
B. Proposals will be received, maintained, and may be disclosed to the public consistent with the California Public Records Act (PRA) and the Freedom of Information Act. Proposals will be exempt from disclosure until the evaluation and selection process has been completed. Bidders should be aware that EHSD is required by law to make its records available for public inspection and copying, with certain exceptions (see California Public Records Act, California Government Code Section 6250 et seq. and the Freedom of Information Act - 5 U.S.C. Sec. 552).
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C. EHSD will not notify Bidder of requests for release of information or that EHSD released data unless EHSD receives a request for information previously marked and identified by Bidder as confidential or proprietary. If EHSD receives a request for release of such previously marked and identified confidential or proprietary information, EHSD will notify Bidder of such request to allow Bidder to challenge such request consistent with applicable law.
Bidders that are able to service Contra Costa County in its entirety will be given preference over bidders that only serve a portion or region of the county.
Respondents will be scored on the following criteria:
Experience serving elder population, evidenced-based services/curricula, and demonstrated understanding of issues facing senior populations (including demographic needs to expand services in the East/Far East regions of Contra Costa County, rising needs of homeless seniors and aging LGBT population) ..................................................................................... 50%
Organizational Capacity to Provide the Services. This includes structure of the organization and methods, tools and equipment already in place. ........................................ 20%
Agency/Organization Budget/Financial Control(s). In addition to a required budget, if there is an audit available it must be submitted ..................................................................... 20%
Narrative description of possession of adequate financial resources to deliver services in a timely manner, and a proposed budget with budget narrative ............................................... 10%
RFI DOCUMENT SUBMISSION REQUIREMENTS
Interested parties must submit a cover letter certifying that you reviewed and meet all bidder requirements and must include the respondent’s e-mail address. Documents may be submitted by email or by hard-copy:
By email (preferred) to email@example.com citing RFI #685 in the email subject. Please format the documents into one file in Adobe PDF format; or
Mailed or hand delivered to the Contracts Unit at the address below:
Contra Costa County
Employment and Human Services Department
Contracts Unit, Attention: RFI #685
40 Douglas Drive
Martinez, CA 94553
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Telephone: (925) 608-4969
Fax: (925) 608-4956
Responses must be received no later than 5:00 p.m., Friday, April 12, 2019. Please note that responses will not be returned, and postmarks will NOT be accepted. If you plan to hand deliver your response, please be advised that the building is open to the public 8:00 a.m. to 12:00 noon and 1:00 p.m. to 5:00 p.m., Monday through Friday.
County reserves the right to reject any proposal and negotiate any terms as best serves the County. All proposals become the property of the County, without obligation to the bidder.
The RFI process may be cancelled at any time without written notice.
Only bidders submitting a proposal in accordance with RFI #685 may appeal the RFI process. Appeals must be submitted in writing. The appeal request must clearly state the area(s) of contention, how the organization was damaged, and actions sought.
Appeals must be addressed to:
Contra Costa County
Employment and Human Services Department
Attention: EHSD Director
40 Douglas Drive
Martinez, CA 94553
Appeals must be received within ten (10) business days from the date of the award/denial letter. Notification of a final decision on the appeal shall be made in writing to the bidder
To receive the Budget Template, please refer to the following website: www.ehsd.org/rfi
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