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Distribution Coordinator / AR & Ops Admin for Gilman Brewing Company (berkeley)
Gilman Brewing Compnay
912 Gilman St near 7th
compensation:
$27-$31 DOE
employment type:
part-time
experience level:
mid level
job title:
Distribution Coordinator / AR & Ops Admin
QR Code Link to This Post
(Brewery, Cider, Wine Portfolio)
Position Overview
We are seeking a highly organized, detail-oriented Distribution Coordinator to support our
growing self-distribution operation across beer, cider, and wine. This role is responsible for
managing order processing, invoicing, accounts receivable, and logistics coordination, ensuring
smooth day-to-day operations between sales, production, and delivery.
This position is critical to maintaining strong cash flow, accurate inventory, and efficient
distribution as we scale.
Key Responsibilities:
Order Management & Invoicing
Process and enter all sales orders into Ekos (or equivalent system)
Generate and send invoices daily
Ensure pricing accuracy, discounts, and tax compliance
Coordinate order changes between sales reps and operations
Accounts Receivable & Collections
Monitor outstanding invoices and aging reports
Follow up on unpaid invoices via email and phone
Enforce payment terms (COD, Net 7, Net 15, etc.)
Record payments and reconcile accounts in QuickBooks or integrated fintech tools
Flag high-risk or delinquent accounts to management 💡 This is one of the most important parts of the role—cash flow discipline is key.
Logistics & Delivery Coordination
Build and optimize daily/weekly delivery routes
Coordinate with driver(s) on schedules, changes, and priorities
Ensure orders are picked, packed, and ready for delivery
Track keg deposits, returns, and cooperage movement
Communicate delivery ETAs and issues to customers
Inventory & Systems Coordination
Assist with inventory tracking and adjustments
Ensure accurate product availability for sales team
Coordinate with production team on stock levels and releases
Maintain clean, accurate data across systems
Sales Support
Support sales reps with order entry and account setup
Maintain up-to-date customer records and pricing tiers
Help onboard new accounts (licenses, resale certs, etc.)
Provide basic reporting (sales, AR aging, delivery metrics)
Qualifications:
Required
1–3 years experience in operations, logistics, AR, or admin (beverage industry a plus)
Strong attention to detail and organizational skills
Comfortable handling multiple priorities in a fast-paced environment
Clear, professional communication (email + phone)
Proficiency with spreadsheets (Excel or Google Sheets)
Preferred (Not Required)
Experience with Ekos, QuickBooks, or similar systems
Experience in beverage distribution, brewery, or wholesale environment
Familiarity with alcohol compliance and invoicing requirements
Potential for growth into Operations Manager or Distribution Manager role
Performance-based raises tied to accuracy, efficiency, and AR performance
Schedule
Full-time preferred (part-time considered initially)
Typical hours: weekday daytime with occasional flexibility for delivery coordination
- Principals only. Recruiters, please don't contact this job poster.