Controller / Accounting & Office Manager
Integrated Concrete Construction, Inc. – Hayward, CA
Join a Growing Commercial Concrete Contractor
Integrated Concrete Construction, Inc. is a well-established commercial concrete contractor serving Northern California since 2000. We specialize in commercial, industrial, public works, and specialty concrete construction. Our reputation has been built on integrity, quality, safety, and outstanding customer service.
As our company continues to grow, we are seeking an experienced Controller / Accounting & Office Manager to oversee the company's accounting operations, financial reporting, contract administration, insurance compliance, and office management. This individual will become a key member of our management team and work directly with executive leadership.
Position Summary
The Controller / Accounting & Operations Manager will be responsible for managing all accounting functions, financial reporting, office administration, insurance compliance, contract administration, and supporting executive management. The ideal candidate will have extensive construction accounting experience, excellent organizational skills, and the ability to manage multiple priorities in a fast-paced environment.
Primary Responsibilities
Accounting & Finance
Oversee all accounting operations
Full-cycle Accounts Payable and Accounts Receivable
Job cost accounting
Bank reconciliations
Credit card reconciliations
General Ledger maintenance
Cash flow management
Monthly financial statements
Budget preparation and forecasting
Financial reporting for management
Customer billing and collections
Vendor payment processing
Maintain W-9 files and prepare annual 1099s
Assist with the company's CPA for monthly, quarterly, and year-end reporting
Maintain accurate accounting records in QuickBooks
Construction Administration
Review and administer construction contracts
Manage subcontract agreements and contract documentation
Process preliminary notices, lien waivers, and lien releases
Assist with project startup and closeout documentation
Track project compliance requirements
Coordinate project documentation with Project Managers and General Contractors
Insurance Administration
Manage Certificates of Insurance (COIs)
Coordinate insurance requirements with General Contractors, owners, subcontractors, and vendors
Process insurance requests, endorsements, and renewals
Work directly with insurance brokers and carriers
Track insurance compliance for projects and subcontractors
Assist with workers' compensation audits and insurance claims when necessary
Office Operations
Oversee day-to-day office operations
Maintain office procedures and administrative systems
Support executive management
Assist with onboarding paperwork and employee records
Maintain company files and document retention
Provide administrative support as needed
Qualifications
Minimum 5 years of construction accounting experience
Strong knowledge of construction accounting principles
Experience managing Accounts Payable, Accounts Receivable, and job costing
Experience reviewing construction contracts
Experience handling insurance compliance and Certificates of Insurance
Strong QuickBooks experience (required)
Microsoft Excel proficiency
Procore experience preferred
Excellent organizational and communication skills
High attention to detail
Ability to manage multiple priorities in a fast-paced environment
Self-motivated with the ability to work independently
Bilingual English/Spanish is highly preferred
Preferred Experience
Commercial construction accounting
Job costing and progress billing
Retention billing
Contract administration
Insurance compliance
Lien processing
Financial reporting
Budgeting and forecasting
Payroll support
Office management
Benefits
Medical Insurance
Dental Insurance
Vision Insurance
401(k)
Paid Time Off
Paid Holidays
Opportunities for career advancement
Stable, growing company with long-term career potential
Professional, team-oriented work environment
Principals only. Recruiters, please don't contact this job poster.