We are a privately capitalized, boutique, real estate investment firm, focused primarily on the acquisition of multifamily, industrial, office, retail, and land properties in select high growth markets in the United States. We are currently looking for an experienced Administrative Assistant/Utility Infielder to join our San Francisco office.
The ideal candidate must be - organized, professional, outgoing, proactive, dependable, detail-oriented, self motivated, quick learner, efficient, resilient, flexible, and computer savvy. Because we are a small office, you will have the opportunity to do many things. Your focus will be primarily administrative, but you may be asked to help with various projects within the organization.
Skill Requirements:
A minimum 2 year real estate and/or office related experience
Excellent office administrative
Strong computer skills required: Outlook, Word, Excel, Powerpoint
Attention to detail in typing, proofreading & editing
Superior inter-personal and phone skills required
Ability to multi-task, prioritize and follow detailed instructions in a fast paced, deadline oriented environment with excellent follow through and detailed accuracy
Ability to learn and retain information in a variety of areas
Ability to learn new software quickly and instruct others in its use, and enough knowledge of computers to do basic troubleshooting and work with IT Department
Flexible in handling multiple assignments and not afraid to ask questions
Work well under pressure as a team player, while maintaining a sense of humor!
Job Description:
Assisting with the preparation, printing and assembly of presentations and reports
Help manage investor inquiries and direct to the appropriate person
Assisting with investor correspondence and investor web portal log in queries
General Administrative Support
Travel arrangements & expense reports
Check email and phone inquiries and respond or route appropriately
Sorting and distributing mail and publications
Incoming and outgoing messengers, packages, etc
File maintenance for: computer, office, presentations etc - both paper and electronic
Maintain relationship with building office
Conference call line distribution and Go To Meeting set up
Maintain and update real estate related systems
Monitoring and ordering supplies for the office and kitchen
Responsible for upkeep and repair of all office machines, including fax, copiers, printers, postage meters etc
Keep the office organized, clean and presentable including supply room, conference room & kitchen
Other duties and special projects as required
Preferred skills and experience:
Familiarity with reading and understanding Legal, Financial, Real Estate and Corporate documents
Previous administrative experience at a small real estate investment company
Knowledge of Photoshop/Illustrator a plus
Creativity and design skills a plus
Hours are from 8:30am 5:30pm.
Please send resume and salary requirements. We will respond to qualified individuals. We will not respond to individuals who do not include salary requirements with their resume.
- Compensation: Competitive salary and benefits package offered including health care, dental, vision, 401K.
- Principals only. Recruiters, please don't contact this job poster.
- Please, no phone calls about this job!
- Please do not contact job poster about other services, products or commercial interests.