craigslist | admin/office jobs in santa cruz co

Phone Receptionist/Cashier (WATSONVILLE)

2009-07-02T16:21:15-07:00

New/Used Car Dealership in Watsonville, CA

*Part Time Phone Receptionist/Cashier for Service Department

*Saturdays Only (7:30am-5:00pm)

We are looking for someone to answer phones and cashier on Saturdays for our busy service department. Candidate must be a reliable and mature individual. Experience is a plus, but if you are punctual, responsible, and friendly please apply.

Fax or E-mail resumes to Frank

Fax#: (831)724-6897
E-mail: mfservice@pacbell.net

Apply online: https://www.hotlinkhr.com/app/pg_general.asp?xu=SDA89902&xt=786F0C6E725853&fav=true

Office Manager (watsonville)

2009-07-01T22:30:29-07:00

Applicant must be trustworthy, responsible and reliable.
Ability to communicate clearly and concisely with a courteous and professional telephone manner.
Must possess good judgment skills, flexibility, and be detail oriented.
Applicant must have working knowledge of MS Publisher, Word and Excel.
Must have excellent interpersonal, organizational and multitasking skills
Bilingual English/Spanish.

Tuesday through Friday 9:30 am to 4:30 pm. (28 hours weekly)

Send professional resume by email or to P.O. Box 1018, Soquel., CA 95073

L'Atelier Salon Seeking Part Time Salon Coordinator (santa cruz)

2009-07-01T07:43:42-07:00

We are looking for a part time salon coordinator for, minimally, Wednesday-Friday 3pm to 7/8 pm and Saturday and Sunday 8:30-5. Compensation is based on experience.

You MUST be a responsible, reliable, self-governing, out going & stylish, (you are the first person a client sees and you must represent us well by your personality and appearance i.e. make-up, hair & attire), trustworthy, multi-tasker.

We are an easy going, fun group of stylists working in a hip, bright, upbeat salon. Please visit http://www.lateliersalon.com/

Please drop off your resume or come fill out an application at L'Atelier at 114 Pearl Alley, and ask for Erica or Jenna.

Office Asst. Needed (capitola)

2009-06-27T10:44:22-07:00

Small business is seeking a part time office assistant. Experience with MS Excel, MS Word is desired.

We need a quick learner in a fast paced environment.

This position is a contractor position (1099).

The job will start out Tuesday thru Thursday (24 Hours) (10 AM- 6PM). Then may move to Monday thru Thursday (10 AM- 6PM) (32 Hours) soon after.

Starting pay will be $12.00 Per Hour (1099- Contractor Pay).

Please email your interest and resume in response to this ad.

Administrative Project Manager (santa cruz)

2009-06-26T15:44:21-07:00

The Center for Biomolecular Science & Engineering (CBSE) at the University of California Santa Cruz seeks an articulate, self-motivated problem solver with exceptional organizational skills to plan, implement, monitor, and report for grant projects associated with the Center for Biomolecular Science and Engineering and its principal investigators. The successful candidate will be highly effective and diplomatic, with excellent writing skills.

This active administrative office supports the scientific efforts of faculty of the CBSE, the California Institute for Quantitative Biosciences (QB3), the UCSC Institute for the Biology of Stem Cells (IBSC), and the UCSC Training Program in Systems Biology of Stem Cells (under the California Institute for Regenerative Medicine). It also supports the research and teaching efforts of the director, Professor David Haussler, which includes approximately 50 staff, postdocs, and students involved in the UCSC Genome Browser and other projects which are supported by funds from the federal and state governments and the Howard Hughes Medical Institute (HHMI).

Specifically, the incumbent works with staff to meet programmatic, financial, and reporting timelines and the scientific and logistic goals for the following projects: the UCSC Center for Genomic Science, the UCSC ENCODE Data Coordination Center, and the UCSC branch of the California Institute for Quantitative Biosciences. The manager works with scientific lead staff and directors to ensure that personnel, supplies, space, equipment, and reporting needs of the projects are met. This position has the potential to expand to additional projects, including research awards, program grants, training programs, facilities and equipment awards, events, and special projects as needed and as funding allows.

This office has a heavy work load, often with pressing deadlines requiring that work be done promptly and with a high degree of accuracy. Teamwork is essential.

For more information and to apply, go to http://jobs.ucsc.edu and search for job # 0902242.

Administrative Specialist (santa cruz)

2009-06-26T15:39:59-07:00

The Center for Biomolecular Science & Engineering (CBSE) at the University of California Santa Cruz seeks a highly productive administrative specialist to provide organizational, administrative, and analytical support, exercising independent judgment and initiative in bringing information and issues to the management�s attention, defining problems, independently conducting research, making recommendations, and formulating and implementing solutions. The successful candidate will maintain web sites, develop and maintain databases, spreadsheets, and mailing lists, offer solutions to streamline processes and handle administrative tasks with increased efficiency and effectiveness, help prepare reports and manuscripts, carry out special projects, and coordinate events. This office has a heavy work load, often with pressing deadlines requiring that work be done promptly and with a high degree of accuracy. Excellent verbal and written communication skills are essential, as are attention to detail, diplomacy, teamwork, and initiative.

For more information and to apply, go to http://jobs.ucsc.edu and search for job # 0902240.

Field Sales Assistant (santa cruz)

2009-06-25T15:59:26-07:00

Located in Santa Cruz for over 25 years, Rainbow Light is a leader in the natural nutritional supplement industry with #1 selling natural women's, men's and prenatal multivitamins nationwide. We are seeking a dynamic energetic team player to provide outstanding service and administrative support to our sales team and customers.

Key areas of responsibility

Full-service support for field sales team � Director Field Sales, National Account Manager, and 6 Regional/Division Manager positions plus broker /sales rep force

Key liaison between internal, interdepartmental company staff and field sales team

Support documentation of field sales report requests, and expedite creation and delivery through interface with Sales Analyst position

Accurate, timely and reliable data entry and reporting on field sales activities including promotional authorizations, and administration of co-op advertising programs

Turn-over order support, including liaison between reps, Sales Operations Department, distributors and retailers for order approval and fulfillment verification

Maintenance of contact lists, & directories for sales management, brokers, and reps, including appropriate internal department interface with Accounting & Commission Administration for proper new rep set-up

Travel calendar maintenance for field sales team

Maintain and develop retail customer account list, website store-locator list, and retailer email and mailing lists through interface with Sales Operations, Accounting, and ERP system

Tracking and reporting of sales and promotional data

Coordinate all applicable communications to Sales team, Customers and Brokers

Miscellaneous administrative and project support as required

Qualifications

Minimum 3 years experience in Sales administrative support

Strong customer service skills

Advanced experience using Excel and MS Word required

Experience with ERP systems and report-writing programs (company systems Macola Crystal Reports a plus)

Strong organizational skills and attention to detail

Excellent written and verbal communication skills, with all levels of Management

Must work well both independently and in team environment with minimal supervision

Ability to multi-task well, set priorities, manage time and meet deadlines in a fast-paced environment

Ability to interact and effectively communicate with all departments within the organization and partner companies

Business experience in the Health or Nutrition field a plus

Located in beautiful Westside Santa Cruz, near West Cliff Drive and Natural Bridges, Rainbow Light offers a great working environment, competitive salary and benefits (including health, dental, and 401(k) plans). To learn more about the company visit www.rainbowlight.com.

Administrative Assistant (santa cruz)

2009-06-24T11:28:59-07:00

Rapidly growing Insurance Brokerage is looking for an Entry Level Admin person. If you are smart, hardworking and looking for an opportunity to work with a dynamic and fun company this is your chance.

Job duties include general administrative and reception duties and there is plenty of room for advancement for the right candidate.

Requirements:
Excellent Attitude
Team Spirit
Willingness to Learn and to be Open Minded
Ability to Think Outside of the Box and Generate Ideas
Strong Computer Skills

This is a part time position and will be increased to full time after several months.
Please send us your resume and a narrative of why you think you would be a good fit with our company.

Treatment Coordinator - Orthodontics (santa cruz)

2009-06-22T12:16:34-07:00

We are seeking an enthusiastic, highly motivated, and self-directed individual to contribute to our team of dedicated professionals. We are a thriving high quality and patient-centered orthodontic office and are looking for someone to help us prosper with new patient flow. As a treatment coordinator, you are the liaison between patients, our practice, and our valuable referring dental offices. You will confirm initial exam appointments, discuss specifics of treatment after the new patient exam, negotiate financial arrangements with the patient/parents, and schedule start/production appointments. Excellent communication (written and verbal), organizational, and computer skills are required.

Previous orthodontic/dental experience not required for those eager to learn. Previous sales experience is an asset.

If interested and qualified, please bring your resume in person to our office at the following times:

Monday, June 29: Santa Cruz office between 8-12 and 1:30-5
Tuesday, June 30: Santa Cruz office between 8-12 and 1:30-5
Wednesday, June 31: Santa Cruz office between 8-12 and 1:30-5
Thursday, July 1: Aptos office between 10-12 and 1:30-5

To learn more about us,and to find directions to our office locations, visit our website: www.northcoastortho.com

Administrative Assistant (Monterey, CA)

2009-06-19T06:37:30-07:00

Early stage medical device company is looking to hire an administrative assistant for the CEO as well as support other members of a virtual company. The right candidate much have worked for C-level executives in an entrepreneurial medical device company and be adaptable to a rapidly changing environment. The candidate must have the following skills: college degree, ability to think on their feet, good understanding of QuickBooks, complete understanding of all Microsoft software and desktop publishing, thorough knowledge of computer hardware-i..e. networking, computer setup, etc. and a passion to work for a company that is making a difference in women's healthcare.

Office is located in Monterey, CA and must be available for occasional overnight travel.

Accounting Assistant (aptos)

2009-06-18T12:00:37-07:00

Apply Here: https://www.jobscore.com/jobs/sunopta/accountingassistant/bbBzpyxo4r3REAeJe4aGWH

Accounting/Office Assistant

This will be a full-time permanent opportunity.

About SunOpta Inc.

SunOpta Inc. is an operator of high-growth ethical businesses, focusing on integrated business models in the natural and organic food markets. The Company has three business units: the SunOpta Food Group, which specializes in sourcing, processing and distribution of natural and organic food products integrated from seed through packaged products; the Opta Minerals Group, a producer, distributor, and recycler of environmentally friendly industrial materials; and the SunOpta BioProcess Group which engineers and markets proprietary steam explosion technology systems for the pulp, bio-fuel and food processing industries. Each of these business units has proprietary products and services that give it a solid competitive advantage in its sector.

The primary responsibility of the Accounting/Office Assistant is to provide administrative support to the accounting team and Controller.

Duties and Responsibilities:

� File all accounting documentation.

� Process initial reconciliation of purchase orders, receiving slips and invoices.

� Process and distribute all mail on a daily basis.

� First line of communication for all vendor inquiries via phone, fax and/or email. Responsible for investigating vendor inquiries.

� Work with shared services located in Minneapolis to process payments locate back-up documentation, distribute for authorizing signatures and research errors and/or issues.

� Data entry of warehouse and freight invoices into accounting system.

� Provide support to other deaprtments as needed.

� Assist with other office projects as needed.

Requirements:

� Excellent communication skills � must have the ability to communicate professionally (via phone, email and/or fax) with vendors and other external/internal inquiries.

� Technical skills � must have proven experience using MS Office Suite (especially Excel) for various data entry projects. Should have the ability to learn other software quickly. Able to type 50 WPM accurately. Experience with Oracle a plus.

� Detail orientated � must pay close attention to details when filling accounting documents and completing various data entry.

� Organized � must be very organized and able to multi-task different projects constantly.

Experience/Education:

� Requires a high school diploma or its equivalent and at least 1-2 years experience assisting in an office/accounting support setting or the equivalent combination of education and experience.

� Must have proven intermediate level experience using software applications, such as: Microsoft Excel, Word and Outlook. Experience with Oracle a plus.

� Must have experience providing assistance with filling, customer service, data entry, processing daily mail, and handling confidential and urgent information.

We offer the following for full-time permanent employees:

� Competitive wages

� Benefits, including: Medical, dental, vision, Flex Spending Account, 401K match, employee stock purchase plan and others.

� Great environment

� Fun people

� Involvement with the community

� Team events

To be considered for this position, please provide salary requirements in your cover letter or resume.

Apply Here: https://www.jobscore.com/jobs/sunopta/accountingassistant/bbBzpyxo4r3REAeJe4aGWH

Administrative Assistant (santa cruz)

2009-06-17T11:26:50-07:00

We are seeking a �people person� with excellent organization and time management skills who enjoys diversity in responsibilities and a fast-paced environment. Varied duties
include all basic office procedures and computer capabilities, as well as telephone outreach, organizing seminars, and providing great customer service. Our ideal candidate is an energetic individual willing to do whatever it takes to get the job done. Must have:

Proficiency in Word, Excel, PowerPoint, and FileMakerPro
Excellent Verbal and Written Communication Skills
Ability to Prioritize, Multi-Task and Work Independently
Strong Interpersonal Skills and Ability to Work Well as Part of a Team
Professional and Dependable
At least 2 years office experience, preferably as AA or Office Manager

Please respond with resume, salary history, and why we should hire
YOU by using the apply link provided below.

Administrative and Marketing Assistant (santa cruz)

2009-06-16T21:21:37-07:00

We are seeking a �people person� with excellent organization and time management skills who enjoys diversity in responsibilities and a fast-paced environment for a part time plus position. Can do some work from home. Varied duties include all basic office procedures and computer capabilities, as well as telephone outreach, marketing of book on health and wellness and organizing seminars with the same content, and providing great customer service. Our ideal candidate is an energetic individual willing to do whatever it takes to get the job done.

Must have:
Proficiency in Word, Excel, PowerPoint, and FileMakerPro
Experience in Marketing and Promotions
Excellent Verbal and Written Communication Skills
Ability to Prioritize, Multi-Task and Work Independently
Strong Interpersonal Skills and Ability to Work Well as Part of a Team
Professional and Dependable
At least 2 years office experience, preferably as AA or Office Manager

Please respond with resume, salary history, and why we should hire
YOU by using the apply link provided below.

Office Coordinator/College Receptionist (santa cruz)

2009-06-16T16:45:38-07:00

Seeking qualified, upbeat Office Coordinator/College Receptionist for busy university administration office. Must have reliable transportation and a desire/love for organization and general office work. Prior experience with office management and/or Eastern medical practices are a plus.

Please note: this position is for an experienced and energetic individual, able to commit to an 8am - 5pm schedule with occasional (very minimal) weekend work required.

General duties listed by priority:
- Multi-line, telephone reception (must be able to answer and handle multiple phone calls in busy office)
- High level of customer service skills
- Facilities management (employee will be responsible for opening/closing facilities when applicable, arranging room rentals, managing key checkout for classrooms and lockers)
- Data entry for student record maintenance as needed, as well as administrative support for all back office employees
- Daily mail correspondence (employee will be responsible for sending daily mail for admissions, as well as handling and distributing incoming mail to various departments)
- General filing
- General administrative office coordination including, but not limited to: order placement, telephone and server system maintenance and management, office organization, errand running, etc.

Required skills:
- Computer literacy including intermediate or higher level knowledge of Windows and MS Office applications
- Prior history or experience working with legacy databases
- Ability to adhere to a strict confidentiality agreement

For more information and to apply, please send a cover letter explaining your interest in this position along with a copy of your resume to the above listed email address. Please NO PHONE CALLS. Only resumes with a cover letter will be viewed. Our office will call or email qualified candidates within one week.

We are an Equal Opportunity Employer.

Data Entry w/ Medical Office (scotts valley)

2009-06-16T12:00:52-07:00

Immediate opening for skilled data entry clerk / typist with a minimum of 2 years recent medical office experience. Full time, long term job requires someone with attention to detail, general office skills such as filing, scanning documents, faxing, data entry etc. Must know basic medical terminology and have good Word and Excel skills. Fantastic opportunity with busy / expanding local company! If you have the skills outlined above, please submit your resume to kim.cuccia@expresspros.com

Data Entry w/ Medical Office Exp. (scotts valley)

2009-06-16T11:34:39-07:00

Immediate opening for detail oriented, fast, accurate data entry clerk / typist with 10-key by touch skills. Position requires a minimum of 2 years recent office, admin experience within a medical office. Candidates must know general functions of Word, Excel, have basic medical terminology knowledge and have experience with scanning, creating filing systems, document review, detailed data entry and meeting deadlines. Position is full time, long term in Scotts Valley. If you have the required experience please submit your resume' to kim.cuccia@expresspros.com

Administrative Assistant (santa cruz)

2009-06-15T14:17:38-07:00

An agency that offers a great working environment in a remarkable field. Successful candidates will apply their ability to think on the fly, organization and outgoing personality in the performance of scheduling meetings, coordinating team assistance and administrative support.

This position calls for a hands-on, detail-oriented, creative, sales-oriented marketing professional who thrives in a busy small company environment. This position will help develop presentation materials, provide secondary research, and basic copy editing and writing. Serve as a primary contact when existing and potential clients contact the agency. Additionally, this role provides administrative support, such as travel arrangements, business correspondence, office/kitchen supplies/equipment inventory management, and schedule coordination.

Mandatory Skills:

Good professional instincts in handling confidential information and in time management.

Highly proficient in Microsoft office applications.

Excellent communication, interpersonal, analytical and presentation skills.

Must be able to work as part of a team and independently.

Willingness for occasional local ravel.

Administrative Assistant Extraordinare (santa cruz)

2009-06-08T13:51:35-07:00

REQUIREMENTS:
� 2+ years of administrative support in a fast-paced, entrepreneurial environment
� Excellent knowledge of Microsoft Office (Word, Excel, PowerPoint, and Outlook) and internet browsers
� Ability to multi-task and respond quickly to changing priorities
� Professional phone etiquette
� Ability to prioritize and meet deadlines
� Ability to handle confidential information in a professional manner
� Excellent verbal and written communication skills including the ability to communicate with all levels of staff and clients
� Ability to type accurately
� Ability to recognize computer components

RESPONSIBILITIES:
� Answer phones
� Greet customers
� Schedule all work projects in Outlook
� Update weekly status report in Excel & update calendar in Outlook
� Receive shipments and check in hardware/software
� Input officer�s time in Time Tracker/QuickBooks
� Data input into CRM database
� Confirm appointments one day prior
� Print directions for appointments
� Follow up day after appointment
� Track employee�s monthly vacation balances in Excel
� Create employee�s monthly expense reports/mileage in Excel
� Research hardware/software online
� Create UPS shipments online
� Process RMAs (research receipt, complete online form, followup)
� Research/order domain names
� Assist with end of month invoicing
� Check mail daily
� Write deposit slip/take deposit to bank
� Marketing packet preparation in Word
� Garbage/recycling/sweep
� Shred/file/photocopy
� Water plants
� Order stationary/biz cards
� Maintain office supplies and inventory
� Answer phones
� Miscellaneous as needed